Administrative Officer: Records & Archives; Internal

Title of Position

Administrative Officer:
Records & Archives (Internal)

Post Number

7033

Faculty/Department

University of the Western Cape ->
Registrar ->
Deputy Registrar:
Secretariat & Policy Management ->
Document, Records & Archive Management Services

Type of Position

Permanent
- Full Time

Location

Main Campus
- Bellville, WC ZA (Primary)

Closing Date

1/10/2026

The University of the Western Cape (UWC) is a vibrant, diverse and dynamic institution that is cognisant of the volatile, uncertain, complex, ever-changing and challenging global environment. The University actively responds, in critical and creative ways, to the developmental needs of the local, national and international context.

• Records include inter alia:
  Documents, Records, Archival, Historical Material and Special Collections

• Records and Archive processing
• Special Collections processing
• Records Access and Preservation
• Operational Support
• Records Maintenance
• Archival Maintenance
• Records Quality Assurance
• Assist in educating users
• General office and related administration duties

• NQF6 qualification preferably in Records Management, Archival Studies, Library and Information Science or museum studies
• At least 2 - 5 years' experience in records management, archival procedures, or library services
• Computer literacy: MS Office Suite
  - Excel, PowerPoint, Word
• Knowledge of information and communication technologies related to records and archival collection management.

• Experience working in a higher education environment
• A Bachelor's Degree or Post Graduate Diploma in Records Management, Archival Studies, Library and Information Science, or museum studies
• Experience and working knowledge of basic MS SharePoint.

• Excellent communication and interpersonal skills;
• Self-motivated;
• Ability to work under pressure;
• Work within a team and is service-orientated;
• Strong organisational and detail-oriented skills.

For further information about this position (but not applications), kindly contact the Manager, Mr Zizi Mlonyeni via email .

In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets.

The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

The official retirement age at UWC is 65 years.