Stores Administrator

Reporting to the Stores Manager and the Procurement and Logistics Supervisor for the Western Cape, the Stores Administrator is responsible for delivering accurate, efficient administration that supports the smooth operation of the stores.

The successful candidate will complete assigned tasks efficiently, support the professional management of stores operations, and help the Company meet its contractual obligations and performance targets.

Minimum Requirements:

• Grade 12
• Computer literate. Knowledge of Sage financial system an advantage.
• Good to excellent Excel experience.
• Experience is stores / warehouse an advantage.
• Good communication skills, verbal and written.
• Excellent sense of responsibility and impeccable time-keeping.
• Team player and friendly disposition towards fellow workers and suppliers.
• Must be able to apply attention to detail within repetitive cycles and procedures.
• Sense of urgency essential.
• Ability to work independently and proactively.
• Contactable work references essential.

Key Responsibilities:

• Perform all stores administration activities, including generating reports, extracting and using relevant report data, updating stock sheets, processing delivery notes, and filing signed delivery notes.
• Capture order information in Sage and issue purchase orders.
• Record delivery notes in Sage.
• Processing of invoices and submitting to finance for payment.
• A friendly, professional and personable manner is essential, as the successful candidate will represent the company while having contact with suppliers and transporters.
• Scheduling appointments for persons visiting the stores.
• Resolving queries resulting from deliveries / collections.
• Keeping track of reserved stock and communicating reservations with Stores team.
• Stock administration on Sage.