Office Manager & People Administrator

Discover Africa Group is a team of innovative, experienced, and ambitious go-getters passionate about sharing Africa’s best with travelers from around the world.

• Discover Africa Safaris:
  Bespoke luxury safari travel in Southern and East Africa.
• 4x4 Hire:
  Adventure 4x4 self-drive exploration.
• Drive South Africa:
  Africa’s first online rental car comparison and booking engine.

Our team culture is friendly, supportive, and professional - we value creativity, collaboration, and personal growth. Based in the northern suburbs of Cape Town, you might even enjoy a smoother commute, traveling against peak traffic.

Reporting to the Head of People, you’ll take ownership of the smooth and professional day-to-day running of our office while providing essential administrative support to our People function.

You’ll be at the heart of our workplace experience, ensuring our office is welcoming, organised and well-maintained, while supporting recruitment, onboarding, employee administration, company events and workplace health and safety.

This is a varied, hands‑on role for someone who enjoys working with people, brings structure to a busy environment and takes pride in getting things done. You’ll be someone who spots what needs attention, takes initiative and follows through, helping create an environment where our team can do their best work.

• Take ownership of the day-to-day running and professional presentation of our office.
• Manage reception, welcome visitors, handle incoming calls and respond to general enquiries.
• Coordinate office supplies, facilities, maintenance, access control, parking and service providers.
• Ensure meeting rooms and shared spaces are organised, welcoming and well-maintained.
• Proactively identify and resolve office-related issues, coordinating with suppliers and service providers as needed.

• Provide administrative and PA support to the Head of People, including diary management, meeting coordination, document preparation and follow-ups.
• Support People initiatives, employee documentation, training coordination and general HR administration.
• Maintain accurate employee records, documentation and filing systems.
• Handle sensitive employee and company information with professionalism and confidentiality.

• Coordinate interviews and manage communication with candidates and hiring managers.
• Arrange and complete candidate reference and background checks.
• Maintain recruitment records, documentation and candidate tracking systems.
• Support the preparation of recruitment documentation and onboarding arrangements.

• Coordinate the practical aspects of employee onboarding and offboarding, including equipment, access, induction schedules and documentation.
• Ensure new employees have a welcoming, organised and positive onboarding experience.
• Maintain accurate employee records and support ongoing People administration.

• Support the coordination and administration of workplace health, safety and environmental requirements.
• Maintain health and safety records, registers, notices and relevant documentation.
• Help coordinate workplace inspections, safety training, emergency drills and related activities.
• Follow up on outstanding safety actions and support the Head of People in maintaining workplace compliance.

• Coordinate company events, team activities, celebrations and employee engagement initiatives.
• Manage event arrangements, including venues, catering, suppliers, communications and attendance.
• Support recognition programmes and initiatives that strengthen our team culture and…