Dealership Accounting Assistant

104 W 8th Street
Monroe, WI 53566

This job is located in Monroe, WI and will require a daily commute

With an exceptional legacy passed on from its predecessors spanning back to 1997, theLeadCar Toyota Monroe and Lead Car Chevrolet Monroe team brings a proven track record combined with an unmatched reputation for quality in the local Monroe, WI and greater Madison, WI & northern IL market areas.

If you are ready to take your career to the next level, we are looking for a Dealership Accounting Assistant to join our team.

To learn more about our company, please visit

• Health Insurance
• Dental Insurance
• Vision Insurance
• Supplemental Benefit Insurance, including Life Insurance, Short- and Long-Term Disability Insurance, Accident Insurance and more!
• 401(K) Retirement Plan
• Paid Time Off
• Paid Holidays
• Employee Discounts
• Employee Referral Program
• Continued training through the Company and our manufacturer

The Accounting Assistant supports the dealership’s financial operations by processing accounts payable, reviewing accounts, and helping keep daily accounting activities accurate, organized, and running smoothly.

• Receive, review, and process vendor invoices for accuracy, post invoices daily, and reconcile vendor statements to ensure accurate, timely payments.
• Prepares monthly accounts payable check run checks.
• Maintains W-9 documentations for vendors and ensures compliance with tax reporting requirements. Prepares and distributes 1099 forms at year-end in accordance IRS regulations.
• Prepares and distributes monthly accounts receivable statements, ensuring accuracy and completeness. Monitors outstanding balances and reports past-due accounts to the Controller for follow-up.
• Maintains complete and accurate records of Sales and Use Tax Exemption Certificates. Contacts customers to obtain updated or completed exemption certificates, ensuring compliance with tax regulations.
• Posts deals on a daily basis.
• Assist with month-end reconciliations.
• Reconcile company VISA statements.
• Maintain a personal demeanor consistent with the Company’s culture, contributing a positive, supportive work environment for all team members.
• Assists Controller with other projects and duties as assigned.

• Associates degree in accounting preferred or 5 year accounting work experience.
• Must have knowledge of principles and processes for providing exceptional customer service.
• Must have the ability to establish productive, cooperative relationships with customers, vendors, co-workers and management.
• Must have a working knowledge of Microsoft Word and Excel;
  Must have a knowledge of administrative and clerical procedures and systems such managing files and records, designing forms, and other office procedures.
• Must utilize effective time management skills and have the ability to work effectively and productively in a fast-paced environment.
• Must have exceptional customer service skills including excellent phone etiquette.
• Must have excellent verbal and written communication skills.
• Must possess exceptional interpersonal communication skills.
• Must possess strong organizational skills.
• Must be punctual, dependable and reliable.
• Travel to other Company locations as requested along with manufacturer training and other relevant training courses required.
• Valid driver’s license required for essential job functions and occasional travel.
• Must have the ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Must have a professional appearance and manner consistent with the dress code policy and best practices set forth by the President.
• Travel to other Company…