Facility Administrator

ABC Supply is North America’s largest wholesale distributor of exterior and interior building products.

ABC Supply is proud to be an employee-first company. In fact, we have won the Gallup Exceptional Workplace Award every year since its inception in 2007, and Glassdoor has named us one of the best places to work in the country. Be part of a company that recognizes your talents, rewards your efforts, and helps you reach your full potential. At ABC Supply, we have YOUR future covered.

Overall Responsibility:

Person is responsible for defining the authority, accountability, reporting relationships, responsibilities, and measures the performance of facility construction projects. Person will also be responsible for assisting branches on facility management to help streamline and ensure proper maintenance is being performed, documented and approved.

Essential Duties and

Activities:

Construction contracts as assigned

Participates in and understands projects

Reviews internal funding approval

Review contract submission for compliance, works with internal teams on any discrepancies or concerns

Coordinates construction contracts and verifying documentation (subcontractor/supplier listing, certificates of insurance, etc) requested has been received to ensure contractors meet the terms of the contract prior to the start of the work, follow up where needed

Entry of insurance certificates for associated contractors, monitor validity through life of project

Distributes to applicable parties for signature when necessary

Follow document retention process for contracts and associated documents

Manages contract and legal requirements during construction

Deals with contract discrepancies, deviations, or updates

Ensures adequate breakdown of invoicing to meet accounting guidelines, works with internal team and/or contractor as needed

Submit requests to accounting for payment with approval documents

Reviews incoming contract change orders for content and any associated documentation, routes to associated contract specialist

Acquires adequate breakdown and documentation for contract change orders when required

Follows up on project status when necessary

Inspections

Review, identify, track, and report on inspections submitted by field in E Maint Answering phone calls and assisting with problem resolution on facility issues

Providing administrative support, guidance and training to fellow associates and field

Other duties as assigned

Personal Traits & Professional Attributes Microsoft, Smartsheet proficient

Database experience

Ability to communicate with many levels of management and within our hierarchy

Multi-tasking – capable of setting priorities based on urgency

Must be concise and able to direct internal and external associates with clear direction

Personable, knowledgeable

Benefits may include:

Health, dental, and vision coverage - eligible after 60 days, low out of pocket
401(k) with generous company match - eligible after 60 days, immediately vested

Employer paid employee assistance program

Employer paid short term and long-term disability

Employer paid life insurance

Flex spending

Paid vacation

Paid sick days

Paid holidays

Equal Opportunity Employer / Drug Free Workplace ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.