Shipping Coordinator

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Shipping Coordinator

Assistant Plant Manager – Financial Operations

Non-Exempt

April 2021

The Shipping Coordinator is responsible for creating a safe and organized work environment that allows for the efficient flow of materials and products into and out of the organization. The shipping coordinator oversees the shipping staff to receive, store and issue materials as needed for efficient product production. Coordinate shipping processes including appropriate paperwork, scheduling of trucks and staging information as needed.

The individual in this role is detail oriented ensuring products are shipped and received according to bill of lading and packing slips. This position collaborates with management and manufacturing personnel ensuring an excellent product to the customer.

• Examine shipment contents within 24 hours of receipt and compare with records, such as manifests, invoices, or orders, to verify accuracy.
• Record shipment data with 98% accuracy (such as weight, charges, space availability, damages, or discrepancies) for reporting, accounting, and recordkeeping purposes.
• Daily prepare documents (such as work orders, bills of lading, or shipping orders) to route materials.
• Confer or correspond with establishment representatives within 24 hours to rectify problems, such as damages, shortages, or nonconformance to specifications to determine corrective actions that will best serve the mission of the organization.
• Pack, seal, label, or affix postage to prepare materials for shipping, using hand tools, power tools, or postage meter. Ensure 98% accuracy.
• Contact carrier representatives to make arrangements or to issue instructions for shipping and delivery of materials.
• Deliver or route materials to departments using hand truck, forklift or sorting bins while ensuring all safety standards are met 100%.
• Requisition and store shipping materials and supplies to maintain weekly inventory of stock.
• Determine shipping methods, routes, or rates for materials to be shipped. Research and compare the most cost-efficient methods and routes while still ensuring the integrity of the organization and the least environmental impact.
• Coordinate truck scheduling with Plant Manager and Office Manager or their designee.
• Compute amounts (such as space available, shipping, storage, or demurrage charges) using computer or price list. Ensure 98% accuracy.
• Oversee the shipping staff to ensure standards are being met and work with management to resolve personnel problems.
• Responsible for staff development.
• Verify inventory computations by comparing them to physical counts of stock weekly and investigate discrepancies or adjust errors. Determine a plan of action to prevent discrepancies and determine necessary training to prevent future errors.
• Keep record of and dispose of damaged or defective items or return them to vendors within 48 hours.
• Daily clean and maintain supplies, tools, equipment, and storage areas to ensure compliance with safety regulations. Immediately report any safety concerns.
• Daily prepare and maintain records and reports of inventories, price lists, shortages, shipments, expenditures, and goods used or issued.
• Conduct daily forklift and hand tool maintenance checks. Request maintenance and retraining as needed to ensure safe driving and operation of forklifts.
• Safely and efficiently create a work environment that enables an efficient flow of materials and products into and out of the facility. Responsible for performing all work tasks in a safe manner and in accordance with organizational safety policies and requesting maintenance as needed.
• Required to be a team player and collaborate with various departments to meet customer satisfaction.

• Responsible for overseeing shipping staff and material handlers.

• High school diploma or general education degree (GED) required.
• One to Three months experience and/or training or equivalent combination of education and…