Office & Admin Special Senior Admin Assistant

** Northwest Technical College** **(NTC)
** invites applicants to join our team as an
** Administrative Assistant.
** The Administrative Assistant provides highly confidential administrative support and oversees the daily operations of the Administration Office. This position plays a critical role in ensuring the smooth functioning of academic processes, serving as a trusted resource for administrators, faculty, staff, students, and external constituents. The incumbent exercises a high level of judgement and discretion and employs considerable experience and institutional knowledge in the execution of the required duties.
* Courteously engaging with faculty and staff, maintaining confidentiality and demonstrating professionalism in all communications.
* Playing an active role in fostering positive relationships and supporting a culture of teamwork across the campus.
* Serving as a reliable source of information for faculty, staff, students, and constituents regarding academic operations.
* Arranging appointments and meetings on and off campus for the EVP SAO and Deans, ensuring accessibility and efficiency.
* Assisting the EVP SAO and Deans in maintaining an open-door policy and facilitating constituent access.
* Compiling agendas and recording minutes during MSCF bargaining unit meetings, ensuring accurate documentation and timely distribution.
* Creating and maintaining course sections each academic term based on schedules submitted by Division Chairs and Deans, ensuring accuracy and compliance with institutional guidelines and timelines.
* Demonstrating initiative in addressing emerging needs and performing other related duties as assigned to support academic and campus functions.
* The Administrative Assistant supports administrators by conducting research, preparing confidential information, and serving as a liaison with internal and external partners. This responsibility ensures that administrators have accurate data, reliable documentation, and strong institutional connections to carry out their duties effectively.
* Gathering and preparing information related to surveys, system inquiries, and other institutional matters.
* Compiling, safeguarding, and presenting sensitive information for administrative use.
* Serving as the NTC representative in alignment matters with Bemidji State University (BSU) and maintaining collaborative relationships with other external partners.
** Performing other related duties as assigned. (
**** Percentage of time: 10%)
*** Arranging and supporting special visits and meetings at the College, ensuring professional preparation and execution.
* Performing other related duties as assigned to meet emerging needs and maintain institutional effectiveness.

Depends on Qualifications; current pay range is $22.23 - $30.09 per hour.
* Proficiency with productivity and task management software such as Microsoft Teams, Microsoft To Do, Microsoft Outlook, Teams, Zoom, etc.
* Knowledge and experience with database management and standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, protect, and manage them (e.g. Microsoft Office Suite including Word, Excel, PowerPoint and Access).
* Ability to organize and prioritize one’s work efficiently and effectively.
* Communication skills are sufficient to write, prepare and edit reports, correspondence, procedures, presentations and other documents using proper business grammar, spelling and punctuation with excellent attention to detail and accuracy.
* Customer service skills sufficient to effectively communicate on the phone, in person, and online, to provide effective general and specialized office support (this requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically).
* Ability to engage respectfully and professionally with colleagues and customers when addressing complex issues, resolving escalated complaints, and managing sensitive disputes.
* Administrative experience working as an executive assistant, senior administrative assistant, office manager, or in direct support of senior administration or executive…