Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

Green Savers offers a fast‑paced, entrepreneurial environment for people who are motivated, independent, and driven by results. This is a workplace designed for self‑starters who enjoy autonomy, ownership of their work, and clear opportunities for growth based on performance.

Here, your effort is directly connected to your success and strong performers are recognized, trusted, and able to move forward quickly.

• Your voice is heard and valued
• You're trusted to manage your work without micromanagement
• You'll have a mix of focused, independent work and team collaboration
• Fast‑paced, execution‑focused environment
• Opportunity to grow and develop within the role

Purpose:

As the Executive Assistant, you are responsible for assisting the CEO with various organizational functions. You will coordinate leadership and staff meetings by preparing agendas and scheduling the meetings. Your goal is to create optimum leverage of the CEO time by handling all tasks that can be delegated.

Schedule: Monday‑Friday, 8:00 AM – 12:00 PM | In‑Office | Some additional hours as needed

Occasional travel is required to Portland office.

• Sick Leave – earned at 1 hour per 30 hours worked – up to 40 hours per year
• Company‑paid industry‑related training
• Phenomenal company culture, dog‑friendly offices, fully stocked fridge with snacks, drinks, coffee, and espresso machine. Quarterly happy hours, summer BBQs. Company and/or departmental trips – 2‑3 team‑building and achievement trips per year, such as skiing and snowboarding, cat‑skiing, snowshoeing, white‑water rafting, race‑car driving, etc. Annual company retreat – this year, we’re going to the beach; in previous years, we were camping.

• Plan, organize, and prepare for meetings, including agendas, materials, invites, and follow‑up action items. Track key projects and ensure deadlines and commitments.
• Schedule meetings with third parties; subcontractors, vendors.
• Assorted office task, administrative, maintenance coordination.
• Facilitate email management with CEO.
• CEO travel arrangements/logistics for business and personal.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Anticipate the CEO’s needs and proactively manage competing priorities.
• Organize parties, retreats, and other events.
• Maintain organized records, documents, contacts, and important information, ensuring everything is easy to access and secure.
• Handle personal and professional tasks such as managing reservations, paying bills, and coordinating services.
• Anticipate needs, handle unexpected issues, and provide solutions before small problems become major disruptions.

• Monthly Staff meetings in Bend and Portland
• Weekly meeting with CEO

Bend Office with the occasional Portland trip.

• Proven experience as an Executive Assistant or high‑level administrative partner
• Strong organization, follow‑through, and execution ability
• Represent the Green Savers brand, especially when interacting with clients
• Excellent verbal and written communication skills
• Well organized, accurate, with a keen eye for detail
• Ability to complete a wide variety of tasks each day and flexibility to move between tasks quickly
• Proficiency with the Google Office suite

• Passionate about Building Performance
• Pride in Work
• Continuous Self‑Improvement
• Growth‑Oriented
• Team‑Focused
• Committed to Sustainability and Environmental Stewardship

• Mid‑Senior level

• Part‑time

• Administrative
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