Administrative Support Specialist

ABOUT THE DEPARTMENT:

Deschutes County Clerk's office is responsible for processing all real property transactions, plats, Commissioners' Journal documents and Property Value Appeals Board petitions for Deschutes County. The Clerk's office also issues marriage licenses, processes passport applications and oversees the county's Archive/Records Center.

In addition, the office plans, coordinates and conducts all elections in Deschutes County. It ensures that elections are conducted according to statute and other related requirements. The office maintains safe, up-to-date and accurate voter rolls.

Deschutes County Clerk's office is a professional, knowledgeable and friendly team that takes pride in its work, providing excellent and timely service to customers while actively meeting change.

ABOUT THE COUNTY:

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you'll consider joining our talented team.

ABOUT THE JOB:

Deschutes County is accepting applications for an Administrative Support Specialist. This position is responsible for performing moderately complex duties associated with elections administration: completing customer transactions (phone, email, mail, and in-person), voter registration record maintenance, retrieving information, and providing general office assistance for the Deschutes County Clerk's Office. The incumbent will be responsible for processing online and mail voter registrations; corresponding with voters;

performing petition administration; candidate and measure filing; proofreading; ballot preparation; ballot issuing; election equipment operation; signature verification; vote tallies; ballot auditing; updating procedures; processing bills and invoices; following election laws, processes and procedures; assisting the public in accessing public records; managing and ordering office supplies; and providing recorders support, including but not limited to basic Records Center duties.

Key Responsibilities:

* Clerical and office procedures and methods.

* Enter data into database programs.

* Search documents from departmental records as well as external sources.

What You Will Bring:

Knowledge of or experience with:

* Record keeping principles and practices.

* Analytical and research methods.

* Report preparation methods.

* Keyboarding, filing and retrieval, and record-keeping skills.

* Effectively communicate standard information (verbally and in writing), to employ lines of inquiry, and to maintain harmony in a work setting.

Skill in:

* Paying attention to detail and problem solving.

* Performing repetitive tasks.

* Performing basic arithmetic.

* Operating a variety of office equipment.

* Effectively navigating and managing conflict.

* This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.

Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your  account for application status.

Review the full job description by clicking HERE.$4,480.39 to $6,004.15 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This union-represented position is available immediately.

BENEFITS:

Our robust health plan is offered at a minimal cost of $100 per month for employee only or $121 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please  for full benefit details.

* High school diploma or GED equivalent;

* AND four (4) years of administrative support experience;

* OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job.

Preferred Qualifications:

Experience working in a government, state, county, or local election environment.

The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (

NOTE:

Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Physical Demands

The ideal…