Administrative Assistant
Job in
Bend, Deschutes County, Oregon, 97708, USA
Listed on 2026-01-09
Listing for:
Headkount Inc
Full Time
position Listed on 2026-01-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Department:
Accounts
Employment Type:
Full Time
Location:
Bend, OR
Compensation: $55,000 - $65,000 / year
Description
Administrative Assistant for a high-growth beauty startup
Functions as the critical operational engine for the CEO and executive team. This role requires a refined blend of high-touch stakeholder management, advanced data analysis, and a mastery of the Apple ecosystem.
Reporting directly to the CEO, you will act as the primary liaison between a small team of executives and a network of 30+ high-profile clients, beauty brand founders, and investors.
Key Responsibilities
* High-Profile Liaison:
Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth.
* Executive Support:
Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity.
* Client Hub:
Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow.
* Startup Versatility:
Assist in high-stakes projects, including product launches, client proposals and investor briefings.
Technical Mastery
* macOS Expert:
As a dedicated Mac user, you must be proficient in the Apple ecosystem to integrate seamlessly with the startup's hardware environment.
* Advanced Excel:
Mastery of Excel (VLOOKUPs, pivot tables, and data summaries) is mandatory for managing client databases and financial reports for investors.
* Slack Administration:
Use Slack for real-time internal and external coordination, managing multiple channels and utilizing Slack Connect for secure communication with external founders.
Required
Skills & Qualifications
* Experience:
2-5+ years in an executive support role, ideally within beauty, luxury, or venture capital.
* Industry Knowledge:
Deep passion for beauty trends and awareness of current market founders and investors.
* Discretion:
Proven ability to handle highly confidential information and navigate public-facing, high-profile environments.
* Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.
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