Operations Assistant and Scheduler
Listed on 2026-01-10
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Administrative/Clerical
Healthcare Administration, Office Administrator/ Coordinator, Administrative Management
Overview
Treehouse Therapies is looking for a passionate Operations Assistant and Scheduler to join our highly-skilled, dedicated team of Physical, Occupational, and Behavioral Health Therapists. Treehouse Therapies is a growing multidisciplinary pediatric outpatient clinic with locations in Bend and Redmond, Oregon. We work with children and families in our clinics, in their homes, in the pool, and on horseback. In Bend, we are located on a 20-acre equestrian ranch.
We have converted the 3600 sq foot home on the ranch into a therapy clinic, and this location allows us to incorporate the therapeutic attributes of animals and nature to accomplish our therapy goals. We also have a 3600 sq foot farmhouse in Redmond, OR with an indoor pool.
The ideal candidate would have experience with pediatrics and be available to work after school hours. If you are looking to be part of a growing nonprofit helping children and families, then check us out!
Skills and Qualifications- Familiarity with MacOS.
- Proficiency with Google Suite, including Gmail, Google Sheets, Google Docs, and Google Drive.
- Proficient typing skills.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to work independently and as part of a team.
- Ability to manage multiple tasks and priorities.
Roles and Responsibilities
- Ensure a friendly office experience and maintain a pleasant work environment.
- Communicate positively with clients, therapists, and staff.
- Manage phone calls and messages, ensuring prompt responses.
- Facilitate communication between clients and therapists.
- Maintain balanced schedules for therapists.
- Handle client wait-lists and cancellations efficiently.
- Manage referrals and patient relations.
- Handle faxes, set up patient charts, and manage records.
- Ensure intake forms and documentation are up-to-date and compliant.
- Perform laundry and cleaning duties.
- Refill supplies and ensure clinic equipment is functioning.
- Maintain cleanliness and order in all clinic areas.
- Attend monthly team and admin meetings.
- Maintain regular and punctual attendance.
- Foster a collaborative and supportive environment.
- Perform other duties as assigned.
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