Rental & Event Specialist

Benefit type: Part time benefited

Benefits available: For a full description of our benefits, please .

OPEN UNTIL FILLED: first review of candidates will be Monday November 9, 2026

This position works as part of the district's rental and event team, with oversight on community space and event rentals throughout the year. As our part-time specialist, you will focus on all park shelter rentals, internal requests, and assist with processing other park use requests. This generally includes reviewing and processing event requests, insurance certificates and rental agreements, and answering a shared phone line and email inbox.

Duties may include but are not limited to the following:

• Provides excellent customer service to renters of district facilities including scheduling and processing facility and park rentals; provides tours; explains park rules and rental guidelines; may conduct pre and post event meetings.
• Reviews post-reservation facility condition reports, assesses and applies additional service fees as warranted, and processes rental deposit refunds in accordance with established policies and procedures.
• Reviews new event requests and determines their feasibility in the park or facility.
• Reviews and approves event logistic plans, site maps, rental agreements, certificates of insurance and other required documents ensuring accuracy and compliance with rental guidelines.
• Acts as district representative prior to, during and after event rentals.
• Analyzes and updates reservation program practices and guidelines working closely with event organizers, city, school district, private individuals, community agencies and district staff.
• Works with the Community Engagement division to update and edit venue related information on multiple web pages.
• Coordinates maintenance, cleaning and repair with Custodial and Facilities divisions.
• Works closely with the Park Steward division to monitor use of facilities.
• Monitors program revenues and expenses. Collects and utilizes data to ensure correct costs, makes recommendations for budgets.
• Operates computer software to manage programs and run reports.
• Establishes and maintains professional and constructive relationships with event organizers, affiliate businesses and agencies in use of district facilities, resources and processes.
• Collects and utilizes data to ensure correct costs, makes recommendations for capital projects, and maintains budgets.
• Assists with coordination and execution of District-sponsored events, including the July 4th Pet Parade.
• Acts as a Mandatory Reporter; reports incidents of child abuse/neglect.
• Performs other job-related duties as assigned.

Monday - Friday, 30 hour work week.

Strong Knowledge of:

• Customer service standards and practices;
• Event planning and logistics to evaluate proposals;
• Event organizational strategies including developing objectives and creating and implementing strategies;
• General office administrative practices and procedures; and
• English, grammar and composition.

• Effectively communicate with others verbally and in writing, including by phone, e-mail or in person;
• Work independently while also able to work cooperatively with others;
• Communicate effectively, tactfully, and pleasantly with the public;
• Strong time management skills to meet deadlines;
• Effectively handle difficult situations and people;
• Exercise initiative, good judgment, and problem-solving skills;
• Follow oral and written instructions;
• Proficiently operate office equipment including computers and specialized software applications; and
• Establish and maintain effective and cooperative working relationships with all contacts.

Minimum Required…