Payroll Specialist

Job Description:

The Payroll Specialist is responsible for the accurate and timely administration of wage garnishments, child support orders, tax levies, and other wage attachments in accordance with state and federal regulations. This role ensures legal compliance by reviewing, processing, and responding to wage attachment orders while maintaining strict confidentiality and professionalism in employee communication. The specialist collaborates with government agencies, legal entities, and internal payroll and HR teams to ensure seamless integration of deductions within payroll systems and adherence to all legal mandates.

The Specialist will support Les Schwab store personnel in the use of the Les Schwab time keeping system. The Specialist also assists store management personnel with wage cost questions and issues, as well as all employees with tax‑based questions. The Specialist will open and finalize payroll cycles, as well as process the Manager Bonus cycle monthly.

• 60% - Process wage attachments including garnishments, child support, federal and state tax levies, creditor levies, bankruptcy orders, and wage assignments in compliance with applicable laws and company policies. Review and interpret legal documents to determine validity, priority, and withholding amounts according to federal and state guidelines (e.g., Consumer Credit Protection Act, IRS Publication 1494, state‑specific limits). Set up and monitor deductions in payroll systems to ensure accurate and timely withholding and remittance to agencies.
  
  Prepare, complete, and submit required documentation to issuing agencies, courts, or legal representatives within established deadlines. Maintain accurate and complete records of all wage attachment activity, including communications, orders, and payment history. Communicate directly with affected employees through formal written notification outlining the nature, amount, and schedule of deductions, while addressing questions professionally and maintaining discretion. Reconcile garnishment and levy accounts regularly to ensure payment accuracy and compliance with outstanding balances.
  
  Collaborate with payroll, HR, and legal teams to ensure consistent policy application and resolve issues efficiently. Stay up to date on legislative and regulatory changes impacting wage attachments, and proactively adjust processes as needed.
• Manage High Volume Wage Attachment Inquiries:
  Serve as the primary point of contact for a high volume of inbound inquiries related to wage garnishments, child support orders, tax levies, and other wage attachment matters. Respond professionally and accurately to store employees, management, corporate headquarters staff, and external agencies such as state and federal enforcement entities. Provide timely guidance on garnishment calculations, order statuses, and legal compliance.
  
  Ensure adherence to all applicable laws including the Consumer Credit Protection Act (CCPA), and maintain confidentiality in all communications.
• 20% - Final Pay & Adjustments. Responsible for the accurate and timely processing of daily final paychecks and pay period adjustments in accordance with company policies, state regulations, and federal wage and hour laws. This role works closely with Store Management, Human Resources, and other internal departments to resolve complex payroll issues, provide responsive service, and ensure compliance. The specialist will manage a high volume of inquiries and must be able to communicate with clarity, empathy, and professionalism under tight deadlines.
• 10% - Payroll cycle adjustments and corrections. Review, analyze, and process payroll cycle adjustments including retroactive payments, earnings…