Event Production Coordinator, Fair & Expo

Deschutes County Fair & Expo Center is the largest and most prestigious facility of its type, not only in the Northwest, but in the nation. With over 340 acres of mixed use space, 300,000 square feet of indoor space, a conference center, and the First Interstate Bank Arena, regardless of the type or size of event, Deschutes County Fair & Expo is able to play host.

In addition to hosting nearly 400 unique events each year, Deschutes County Fair & Expo is also home to the annual Deschutes County Fair & Rodeo, the largest event in Deschutes County and one of the largest county fairs in Oregon.

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

Locatedin the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon.

We enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you’ll consider joining our talented team.

This position coordinates the operational planning, set-up, implementation, and closeout of assigned Deschutes County Fair/Expo events and the County Fair activities in close collaboration with Sales, Service, and Maintenance/Operations staff, clients, contractors, vendors to ensure events are delivered in accordance with contractual obligations, facility requirements, and County policies and procedures.

• Coordinate event set-up requirements for standard events and large-scale productions. This includes room or site layouts, tables, chairs, signage, staging, audiovisual equipment, movable walls, electrical/water grids, bleacher/banner placement, entertainment stages, and all portable assets, such as restrooms, light towers, and golf carts.
• Review event requirements with clients and the Fair Association Operations Director and establish appropriate event contacts, site access needs, facility responsibilities, and event-day procedures.
• Ensure food and beverage obligations are coordinated between designated service providers for each event, whether in-house or external.
• Coordinate with caterers, security personnel, vendors, technical providers, and other event contacts to communicate event details, schedules, site requirements, and operational concerns.
• Coordinate logistics, site assignments, and daily workflows for temporary personnel, volunteers, and external contractors during events and County Fair operations.
• Conduct or coordinate pre-event and post-event walkthroughs; identify, document, and communicate facility-use issues, damage, safety concerns, and event-related needs; recommend process improvements, as applicable.
• Coordinate post-event closeout activities, including site reset, removal of event materials and equipment, and confirmation that the facility or event area is secured.
• Maintain event-related records, schedules, diagrams, service-provider information, incident documentation, reports, and other operational information.
• Provide tours and support customer service or sales-related activities as assigned.

Knowledge of or experience with:

• Event production logistics, including site layouts, event equipment, technical requirements, and service-provider coordination.
• County Fair operations, and the limits and capabilities of the facilities.
• Principles and practices of event, fair, and facility operations.

Skill in:

• Identifying operational issues and coordinating…