Program Assistant II, CED

COIC is looking for a dedicated and organized individual who enjoys creating and improving processes, coordinating projects, and collaborating with a team passionate about serving the community. This is an hourly position at $24.53 - $32.00/Hour DOE and Qualifications. The ideal candidate will have a background in office administration and project coordination in government or non-profit settings. Direct experience and knowledge in supporting affordable housing programs, community development, and planning concepts is a plus.

Come join the COIC team and work for an organization serving and doing great things in Central Oregon!

As a regional Council of Governments, COIC's mission includes providing a means for the region to work together to identify issues and needs which are regional in scope; achieve concurrence for cooperative actions; and achieve goals in areas including transportation, regional economic development, land use and public infrastructure, natural resources and environmental protection, public safety and emergency management, human services, education, and workforce development.

Provide staff support and limited project coordination functions for community and economic development activities within the Central Oregon region. Provide programmatic support to CED Department Programs and Projects under the supervision of the CED Director, with guidance from other senior staff. For this posting, the emphasis of the position will be support for a variety of complex collaborative projects, multi-stakeholder meetings, and broad departmental support functions.

COIC supports the region as a trusted leader and partner, helping communities identify and address their unique and common needs through collaboration, shared service delivery, technical assistance, information sharing, and resource development.

COIC values the diversity of the people we hire and serve. We are committed to creating a diverse environment and fostering a workplace in which individual differences are appreciated, respected, and responded to in ways which elevates the delivery of our services to Central Oregon Communities.

This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.

• Provide coordination services for complex collaborative projects in the realms of natural resources and the environment, housing, and community and economic development;
• Meeting and other departmental logistical support, including planning, preparing packets, and attending meetings and preparation of meeting minutes;
• Conduct sub-committee or other meetings as assigned;
• Provide programmatic and administrative support to Community and Economic Development (CED) department projects and programs;
• Communication with partners, government funders, and community organization staff;
• Maintain processes for effective file management and record keeping;
• Assist with outreach and communication to the community and stakeholder groups for active projects;
• Develop, maintain, and support internal departmental systems and communication with other departments on needs such as, but not limited to, Microsoft 365 software, contracting, and budgeting processes;
• Assist in the development of and monitoring of project budgets and tasks;
• Work with CED Director, CED leadership and COIC Administrative team to identify systematic department process improvements and implement changes;
• Responsible for CED…