Regional Office Associate; Bend

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Philanthropic Services Full Time Clerical Bend, OR, US

2 days ago Requisition

Salary Range: $33.00 To $38.00 Hourly

Oregon Community Foundation

Job Posting:Regional Office Associate

Hiring Range:$33.00 – $38.00 hourly

Position Type: Regular, Full-time, Non-Exempt

About Us:

Oregon Community Foundation (OCF) was founded in 1973 with a big mission: to improve the lives of all Oregonians through the power of philanthropy. In partnership with donors and volunteers, OCF works to strengthen communities in every county in Oregon through research, grantmaking, and scholarships. OCF is one of the largest community foundations in the country with over $4 billion in assets under management.

OCF is an Equal Opportunity Employer with six offices throughout Oregon in Baker City, Bend, Eugene, Medford, Portland and Salem.

Come join our team. To learn more, please visit oregoncf.org.

Job Summary and Responsibilities:

The Regional Office Associate manages the operations of the regional office, consisting of individuals working in the Philanthropic Services (PSD) and Community Engagement and Equity (CEED) departments. The Associate manages all phases of regional event planning and is the lead staff member for multi-departmental events and projects. Responsibility for seasonal and special departmental projects that are best carried out in a regional office are included in the position duties.

The Associate partners with the Regional Director in building and sustaining a great office culture and advances the delivery of the region’s work with prospects, donors, nonprofits, volunteers, and legal and financial advisors. The Associate’s actions have a significant impact on the work and effectiveness of the region.

Essential Duties and Responsibilities:

• Office Operations Percentage of Time: 25%
• In coordination with the Regional Director, other staff members in the Regional Director’s absence, as well as Operations/IT Team members working in the Portland office, maintain regional office operations:
• Coordinate local operations with OCF-statewide. Operations duties include but are not limited to; managing reception, welcoming guests, answering phones, processing mail, overseeing safety and security, maintaining an orderly environment in the office’s public spaces, handling contribution checks and legal documents, and overseeing office technology, office supplies, and OCF publications inventory.
• Manage scheduling of regional office conference rooms for internal meetings and outside groups and oversee guest services for these meetings and events.
• Ensure that the janitorial needs of the facility are met, provide direction to janitorial staff, etc. (Needs vary based on facility lease agreements.)
• Serve as primary contact with landlord regarding security, maintenance, services, parking, signage, landscaping, etc.
• Interact with landlord and other service providers on routine matters and repairs, remodeling and moving projects, moving companies, and security in close collaboration with the Operations /IT Team in the Portland office.
• Fulfill Operations /IT Team members' requests for on-site assistance.
• Occasionally participate in Operations /IT Team meetings, sharing and learning best practices. Supervisor may seek input from Operations /IT Lead staff members in evaluating performance and in the creation of performance goals.
• Outreach and Events Percentage of Time: 35%
• Collaborate with the Regional Director and Program Officer to coordinate regional Leadership Council meetings. Duties include but are not limited to vendor and venue coordination,…