Assistant Finance Officer

As a College, our strategy is Career Focused Learning and ensuring that the learner experience and our relationship within our community, local and regional employers, are at the heart of everything we do. We are hiring for an Assistant Finance Officer to provide assistance to the Management Accountant in the provision of a comprehensive finance service to the college.,

• Provide accurate input, calculation, coding, reconciliation and recording of documentation, to process invoices/credit notes correctly and efficiently, whilst maintaining good supplier relations
• Reconciliation of Supplier statements to ensure all invoices have been recorded and/or paid.
• Processing Purchase Orders.
• To be responsible for BACS payment processing and submission of college expenses and supplier payments.
• Raise invoices/credit notes to customers/students and allocate payments received.
• Debt recover of outstanding debts and sending reminders and following up of late payments.
• Prepare and reconcile petty cash.
• Prepare daily banking, record and reconcile all income collected from e.g. Exam fees, Book Deposits, College fund contributions and Trips.
• Arrange BACS payment of authorised bursary payments, student refunds and other manual payments.
• Responsible for usage of online payments portal.
• Prepare the central recharging journals.
• Assist the Management Accountant in keeping appropriate accounting records and maintaining the Financial Information System and ensure that documentation can withstand audit requirements.
• Operate a service, taking payments and answer financial queries from students and staff.
• Regularly update relevant financial information accurately and communicate accordingly with management and team members, to provide an effective and confidential service.
• Assist with month-end and annual procedures.
• Assist the Management Accountant in ensuring that the Financial Regulations / Policies & Procedures are adhered to at all times, this will include providing training to staff.
• Liaise with the internal and external auditors as required.
• Able to create, manipulate and present information in forms, tables, and spreadsheets.
• Able to deliver effective results, meeting deadlines and targets in a timely and efficient manner.
• Excellent verbal and written communication skills are essential.
• A good level of efficiency in Word, Excel, and PowerPoint.

• A high standard of communication and interpersonal skills
• Knowledge of Microsoft office and ability to adapt to new software
• Ability to prioritise their workload
• Have a team orientated ethos

All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.