MRO Clerk

• Employee Type FT Non-Exempt

Reports To: Maintenance Manager

EEO: Admin Support Worker PAY TYPE: Non-exempt

MAJOR DUTIES: Contacts vendors and obtains prices and specifications as needed, processes approved purchase orders, performs cost tracking and expediting, resolves discrepancies, responds to emergencies, maintains and adjusts inventory levels, parts room organization, and restocking. Follows up with vendors to ensure orders are processed, obtaining status as needed, and are received by the requesting party. Coordinates maintenance planning activities by communicating part availability for planned work.

Follows all state and federal transportation laws, OSHA safety rules, GMPs, and all food safety laws and regulations—other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Copies data and compiles records and reports.
• Operates computer terminal to input and retrieve data.
• Calling or emailing vendors of all new purchase orders.
• Assisting other departments when it is required.
• Review requisitions.
• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.
• Prepares purchase orders or bid requests.
• Receives and contacts vendors to find out the status of an order.
• Contacts vendors with discrepancies in quantity and quality.
• Interfaces with all departments and resolves problems and issues with items needing purchase.
• Reviews bid proposals and negotiates contracts within budgetary limitations and scope of authority.
• Maintain our inventory tracking system
• Locate and develop long-term relationships with new vendors
• Purchase the highest quality products at the lowest price in correct quantities
• Closely watch inventories and monitor the needs based on usage
• Issue Purchase Orders after successfully searching for the best bids and finalizing the terms and conditions of the negotiations
• Review and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, capability, and reputation
• Negotiate contracts where necessary
• Monitor shipments and take all necessary steps to ensure that they are received on time and entered into the Ross System
• Communicate with maintenance, Operations, and supplier on issues concerning defective or unacceptable goods, and determine corrective action
• Arrange freight when necessary or when it is a benefit to SOPAKCO
• Acquire product specifications and all necessary paperwork from vendors to satisfy the needs of our operation and database
• Maintain PM / Work order Program.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required:

• Strong computer skills, including Excel Word (Ross is a plus)
• Excellent oral and written communication skills
• Must have analytical skills and the ability to understand and maintain in-stock inventory conditions
• Ability to prioritize and manage multiple tasks simultaneously
• Excellent interpersonal skills and ability to handle multiple tasks while providing superior service to all department and team members
• High energy level, initiative, creative problem solving and sense of urgency
• Must have good working knowledge of machine parts, procedures, and processes.
• Must be able to read drawings and technical manuals
• Must also be able to work with minimal supervision and anticipate and react to the needs of the department
• Must be willing to work weekends extended hours when needed
• Must have a valid driver’s license with a good driving record
• Must have a good understanding of machine parts
• Must have a good work record

SUPERVISORY RESPONSIBILITIES: This job has no supervisory…