Administrative Assistant- Washington Village School

Central Vermont Supervisory Union Washington Village School - Washington, Vermont Open in Google Maps

Job : 5965883

Final date to receive applications: Posted until filled

Posted: Oct 20, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Title:

ADMINISTRATIVE ASSISTANT

Reports To:

School Principal or Assistant Principal FLSA Status:
Non-Exempt

JOB SUMMARY:

To support the Principal and staff in maintaining a safe, effective, and positive learning environment for students by performing a full range of secretarial/clerical and administrative functions for the principal, faculty, and staff of a district school, including performance of key school administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Oversees and carries out various day-to-day school clerical/administrative functions, assuring timeliness of completion and accuracy of information. Perform a wide variety of secretarial/clerical functions for the school to effectively and efficiently serve the needs of the school, principal, faculty and other school constituency: edit, design, type, and proof a wide variety of written materials (correspondence, exams, reports, minutes, forms, records, brochure, etc) from handwritten, taped or typed copy;

regular compose routine correspondence; order and maintain office supplies equipment; order and distribute books; maintain appointment calendars; screen, sort and distribute incoming mail; prepare outgoing mail; photocopy, collate and distribute materials; arrange meetings; make travel arrangements; take minutes of meetings; process various incoming and outgoing documents; and the like. Maintain a positive image of school while performing key school reception functions.

Politely and courteously answer phones and greet visitors; effectively screen and assist calls/visitors; take messages; make appointments; take standard information for administrative or other purposes; distribute a variety of written information; distribute , collect and assist with completion of forms. Place calls as requested. Scheduling building use, and maintaining the school calendar and website. Organize and maintain a variety of general and specialized school files and records, both manual and computerized.

Performs a variety of tasks related to the development and maintenance of computerized departmental records using personal computer: design and basic programing of appropriate database, spreadsheets, and data management/reporting systems using various PC software; initial database; ongoing use of the system, involving regular data input and using programs to generate a variety of regular and special reports. Develop and maintain various logs and other manual recordkeeping systems related to assigned functions.

Compiles a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by Principal or other staff members. Perform various bookkeeping functions: initiate and process financial documents related to operating budgets or special accounts; balance school checkbook; monitor financial activity; organize and maintain financial records; prepare related reports.

Perform a variety of basic liaison function with students, faculty, staff, parents, or other school constituency: explain policies/procedures; answer various questions about school policies, procedures, fees, schedules, events, services, programs, and the like; coordinate services/assistance; assist with registration; help with sick students; handle special requests or problems, routing to senior staff members as appropriate; and the like. Prepare and process timely and accurate personnel/payroll…