Administrative Assistant

Road & Rail Services
Location: Twin Oaks, PA
Job Type: Full-Time | On-Site
Experience: Minimum 1 year of administrative experience required

Road & Rail Services is seeking an experienced and dependable Administrative Assistant to support our operation in Twin Oaks, Pennsylvania
.

This position plays an important role in keeping the site's administrative processes organized and running efficiently. You'll work closely with site management and employees to maintain records, process paperwork, assist with payroll-related functions, coordinate schedules and meetings, and ensure required information is completed accurately and on time.

We're looking for someone who is organized, comfortable working with numbers and spreadsheets, and able to manage multiple priorities without losing attention to detail.

Previous administrative experience and proficiency with Microsoft Excel are required.

As an Administrative Assistant, your responsibilities will include:

• Provide day-to-day administrative and clerical support to site management
• Prepare, organize, process, and maintain company and customer paperwork
• Perform accurate data entry and data processing
• Create and maintain Excel spreadsheets and administrative tracking documents
• Assist with payroll-related records and documentation
• Maintain financial and basic accounting records as assigned
• Type correspondence, reports, forms, and other business documents
• Organize electronic and physical files
• Coordinate meetings, appointments, schedules, and conferences
• Assist with ordering and maintaining office supplies
• Support direct mailings and other administrative projects
• Track paperwork and follow up on outstanding documentation
• Help ensure corporate paperwork is completed accurately and within established deadlines
• Communicate professionally with employees, management, customers, and corporate departments
• Maintain confidentiality when working with employee and company information
• Drive vehicles when required and follow all company and customer operating procedures
• Follow all company, customer, and industry safety requirements
• Assist with additional administrative or operational projects as assigned by site management

Qualified candidates must have:

• At least 1 year of previous administrative experience
• At least 1 year of experience using Microsoft Office programs
• Proficiency with Microsoft Excel and spreadsheets
• Ability to type at least 30 words per minute with minimal errors
• Basic accounting skills
• Data-processing experience
• Strong attention to detail and accuracy
• Ability to organize and prioritize multiple assignments
• Dependable attendance and punctuality
• Professional written and verbal communication skills
• Ability to work independently while supporting a team environment
• A valid state-issued driver's license must be maintained when operating company equipment or vehicles.

Safety is an important part of every position at Road & Rail Services. Employees are expected to comply with all company, customer, and site safety policies and operating procedures and promptly report unsafe conditions or potential safety concerns to appropriate supervisory personnel.

The Administrative Assistant must also meet and maintain applicable requirements contained in the company's Conditions of Employment policy.

Road & Rail Services offers eligible full-time employees a comprehensive benefits package that includes:

• Medical, vision, and dental insurance
• 401(k) retirement plan with company match
• Paid holidays
• Paid vacation
• Annual steel-toe boot allowance
• Company-provided Personal Protective Equipment (PPE)
• Training and development opportunities
• Career advancement opportunities
• Promote-from-within culture
• Veteran-friendly workplace

Employment is conditional based on completion of applicable post-offer requirements, including a medical examination that includes a drug screen and an evaluation to verify the candidate can safely perform the essential functions of the position.

Road & Rail Services also requires applicable post-offer motor vehicle record checks, background checks, employment verification, and military verification when applicable.

Established in 1987, Road & Rail Services has grown into a leading provider of rail-related services throughout North America. Our associates provide plant and terminal operating expertise as well as field maintenance services supporting railroads,…