Athletics Administrative Assistant

The Athletics Administrative Assistant will be counted on to provide administrative support to the Athletic Director and coaching staff, and will act as a liaison to the faculty, staff, students, parents, members of the athletic booster club, alumni, and the greater Benton Harbor community.

The successful Athletics Administrative Assistant will possess high energy, a “can-do” attitude, and the ability to keep everything in perspective no matter how crazy the day (most likely the afternoon) can get. While the Director of Athletics is a full-time employee, most of the coaching staff are not. Coaches will often have a very short window of time before practice or games to get things done, and will count on the Athletic Assistant to help them communicate with faculty, staff, students, and parents, complete time-sensitive documents, maintain confidential information, and keep records for future use.

The Athletics Administrative Assistant must be able to balance multiple projects and change priorities during stressful situations without losing focus.

Important to the position is the ability to maintain confidential information. Many times the Athletic Assistant will be the first person someone meets when visiting the athletic department. The Athletics Administrative Assistant must understand the importance of providing a positive first impression and demonstrating a strong commitment to excellent customer service.

• Associate's degree
• Two (2) years of experience in an athletic department setting, high-demand office environment; or an equivalent combination of education, training, and experience.
• Familiarity with the “language of sports”
• Effective interpersonal and written communication skills.
• A high degree of judgment, discretion, and confidentiality.
• Ability to successfully communicate at all levels of the organization
• Demonstrated experience working collaboratively with senior-level decision-makers
• Strong attention to detail and accuracy, excellent organizational skills with the ability to prioritize, coordinate, and simultaneously maintain multiple projects with a high level of quality and productivity
• Most be willing to work different schedules depending on the needs in the athletic department
• Ability to think strategically and execute tactically and tactfully
• Proficient computer skills in all Microsoft Office suites and Google Suites as well as multiple platforms relevant to education, i.e. Power School
• Must possess a valid Driver's License
• Proven ability to meet the challenges of an urban school district

• Bachelor's degree in education, communications, business administration, or related field
• High School or College coaching experience
• Four (4) years of experience in an athletic department setting, high-demand office environment; or an equivalent combination of education, training, and experience.

• Assisting the athletic director with tracking the athletic department budget
• Completing purchase orders for signature
• Assisting the athletic director with Michigan High School Athletic Association (MHSAA) and conference athletic eligibility forms
• Maintaining the athletic department master schedule of all home and away events and coordinating the schedule with the district's master schedule.
• Scheduling event management personnel (box office, ticket takers, concession stand personnel, scorekeepers, clock operators, etc.)
• Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.)
• Assisting the coaching staff with…