Accounting Coordinator II

About The Job

As an Accounting Coordinator II at HFA, you’ll support our project teams by ensuring accurate and timely invoicing in alignment with client contracts and billing schedules. You’ll work closely with architects, engineers, project leaders, and the accounting team to manage project setups, process consultant and vendor invoices, and assist with accounts receivable efforts.

This role is well-suited for a detail-oriented, collaborative professional who enjoys problem‑solving, managing multiple priorities, and continuously improving processes. If you’re looking to grow your accounting skills while supporting meaningful client work in a people‑first environment, this is a great opportunity to build your career at HFA.

• Prepare invoices per invoicing schedules and client/project billing terms and assure accurate submission to clients.
• Post vendor invoices and manage flow of vendor billing and payment.
• Set up new clients and projects as requested by the studio.
• Communicate with team leads for additional duties dealing with specific clients, vendors and studio.
• Work with studio to support AR collections.
• Provide support to team members in project setups, consultant invoices, timesheets and expense reports to ensure team goals are met.

• Positive attitude with excellent verbal and written communication skills, especially in a remote setting.
• Ability to work with project architects, engineers and project leaders to understand their issues in supporting their clients.
• Ability to cultivate and maintain strong team relationships, with both accounting and the studio teams.
• Excellent computer skills with a passion to learn new systems and processes.
• Ability to work independently with little supervision, seeking direction when appropriate.
• Demonstrated ability to appropriately prioritize deadlines and accuracy.
• Excellent organizational skills and attention to detail.
• Excellent time management skills.
• Ability to problem solve issues and offer solutions to project accounting team as needed.
• Willingness to grow and take on additional responsibilities as required.

HFA is a multidisciplinary architectural, engineering, and interior design firm who thrives in a people first driven environment. We build partnerships based on the integration of design thinking and project delivery. We believe that our people are our greatest asset, and we have developed a people‑centric culture where we value our people at all levels. With a focus on well‑being, we offer competitive salaries and a comprehensive benefits package including medical, dental, vision, disability, and life insurance, a 401(k) with company match, an employee stock ownership plan (ESOP) and a flexible work schedule.

Our team members have access to professional development opportunities and learning stipends to pursue professional growth, and we take any chance we can get to recognize and reward our people for their amazing work.

Education and Experience:

• Bachelor’s degree in accounting or equivalent experience.
• Excellent with Microsoft Office; proficiency in these areas is a plus especially Excel.
• Experience with Microsoft Dynamics, Microsoft F&O and/or Deltek Vision is a plus.

Entry level

Full‑time

Accounting/Auditing and Finance

Architecture and Planning