Specialist Accounts Payable

Position Title:

Specialist, Accounts Payable

Department:
Accounting

Reports To:

Manager, Accounting

FLSA Status:
Nonexempt

Location:

Bentonville, AR

Position Summary
The Specialist, Accounts Payable provides financial, administrative, and clerical support to ensure payments and expenses are processed accurately and efficiently across multiple business entities. This role reviews invoices and supporting documentation, maintains vendor and payment records, supports tax and compliance activities, and contributes to the reliable operation of accounts payable processes.

Key Responsibilities

• Review invoices for accuracy, appropriate approval, and supporting documentation and enter information into the accounting system.

• Prepare supporting schedules for 1099 reporting and complete related due diligence activities.

• Coordinate sales and use tax reporting and support accurate and timely payments.

• Support loan administration activities, including payment processing and renewals.

• Maintain construction project payment records and verify compliance with applicable contracts and payment requirements.

• Process travel-related invoices and expense reports.

• Prepare checks and initiate wire transfers in accordance with established procedures and approval requirements.

• Maintain vendor records, including W-9 documentation and other required payment information.

• Assist with property tax assessments and payment processing.

• Identify and recommend opportunities to improve accounts payable workflow efficiency and accuracy.

Skills Needed

• Accounts payable operations and invoice processing

• Payment processing, including checks and wire transfers

• Basic bookkeeping and accounting principles

• Generally Accepted Accounting Principles

• 1099, W-9, and vendor documentation requirements

• Sales and use tax and property tax payment support

• Finance and accounting systems

• Microsoft Excel and other Microsoft Office applications

• Accuracy and attention to detail

• Organization and deadline management

• Vendor and internal stakeholder communication

• Problem-solving and discrepancy resolution

• Process improvement

• Working knowledge of related accounting processes, including accounts receivable and financial reporting

Qualifications Required for Success

• High school diploma or equivalent required; associate degree in Accounting, Finance, Business Administration, or a related field preferred. An equivalent combination of education and directly related experience may be considered.

• At least 2 years of professional accounts payable, bookkeeping, or related accounting support experience.

• Working knowledge of bookkeeping practices and basic accounting principles.

• Experience using Microsoft Dynamics 365 Business Central, SharePoint, or comparable accounting and document-management systems.

• Proficiency with Microsoft Office applications, including Excel, Word, Access, and Outlook.

• Experience verifying vendor information and maintaining vendor records with a high degree of accuracy.

• Comfortable handling sensitive banking and tax information while adhering to established internal controls and fraud-prevention procedures.

• Ability to identify inconsistencies, investigate issues, and escalate potential risks appropriately.

• Exceptional organizational and time-management skills, with the ability to adapt to changing priorities.

• Demonstrated ability to perform accurate, high-volume data entry with strong attention to detail.

• Proven ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment.

• Excellent verbal and written communication skills, with a professional, customer-focused approach.

• Ability to accurately review financial documents and follow established approval and control procedures.

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