Deputy County Clerk

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Administration Building, Bentonville, AR, US

2 days ago Requisition

Salary Range: $19.10 To $23.88 Hourly

BENTON COUNTY

Job Description

SUMMARY:

Reports to the County Clerk. Performs all voter registration processes, issues various licenses under the jurisdiction of the County Clerk, and files county documents of which the County Clerk is custodian.

Responsibilities are performed under supervision of the County Clerk, Chief Deputy Clerk, or Elections Administrator. This position is well-versed in all office functions, and is expected to attain proficiency in all aspects of the voter registration, marriage licensing, business licensing, and county court recording processes.

ESSENTIAL DUTIES AND RESPONSIBLITIES include the following. Other duties may be assigned.

• Answers inquiries by providing information related to the County Clerk’s office, including, but not limited to, voter registration, candidate filings, elections, marriage licenses, DBA certificates, county court records, and any other records or proceedings filed in the office of the County Clerk. Assists the general public on a daily basis.
• Duties are performed under limited supervision; projects are completed without direct supervision.
• Collects fees and prepares receipts. Totals individual drawer daily, reconciling any receipts and money received.
• Participates in reconciliation of monies from other employees and branch offices.
• Transports money to bank for deposits.
• Directs phone calls to the appropriate recipient without assistance.
• Computer input for new registrations, address changes, registration cancellations as directed by the Elections Administrator.
• Receives and processes daily mail. Handles correspondence and responses.
• Assists with absentee and early voting process.
• May be called upon tos et up and activate early voting machines to be used during early voting in the County Clerk’s office as instructed by the Elections Administrator .
• Participates in the odd-year mailing process including receiving, processing, scanning , and filing of notices.
• Assists with maintaining physical inventory of voter records and destruction of records in accordance with state statutes regarding record retention.
• Fulfills Public Service Requests for voter information.
• Assists in accepting and filing petitions from candidates for office and certifies to election commission. Mails all necessary forms to candidates and files same.
• Participates in the post-election process, which includes receiving all election materials designated for the County Clerkafter election.
• Issues, files, and records marriage licenses daily.
• Processes data regarding marriage licenses issued and recorded to be submitted each month to the Arkansas Department of Health – Division of Vital Records.

SPECIAL DUTIES WHICH MAY BE ASSIGNED AS NEEDED

EQUALIZATION BOARD:

• Supervise and assist with training other temporary secretaries needed while the

• Attend, record, and take minutes of all meetings for Equalization Board.
• Maintain pay sheets, roll call, and attendance records of all meetings.
• Distribute copies of all such recordings to Equalization Board members and any other interested parties.
• Maintain tape recordings and manual notes.
• Prepares Reports of all adjustments made by the Equalization Board.
• Prepare notices of changes in assessments and mail them to taxpayers.
• Balance and Prepare Equalization Board Abstract.
• Prepare Summary of Assessment Report and assist with…