Office Assistant - Bldg CTE

Salary

Schedule:

Office Assistant

Overtime Exempt: No

Days: 210 Days, 8 Hours Per Day

Reports To: Director of Career & Technical Education

Location: Administrative Building

Bentonville Schools is seeking a highly organized, detail-oriented, and innovative Office Assistant to support the district's Career and Technical Education (CTE) programs. This position plays an essential role in the daily operations of the CTE department, including financial recordkeeping, grant administration support, data management, scheduling, event coordination, and communication with business and industry partners.

• Administrative and Scheduling support: manage calendar, appointments, meeting and scheduling for CTE district leadership. Serve as a point of contact for internal and external inquiries related to CTE programs.
• Communications, Canva Design, and Marketing:
  Utilize Canva and other digital design platforms to develop professional presentations, flyers, invitations, certificated, signage, informational materials, and promotional resources.
• Financial Management and Grant Support:
  Maintain accurate financial records for CTE departmental budgets, including federal Perkins V funding and other applicable state, local and grant funds.
• Business and Industry Partnership Coordination:
  Support communication and relationship management with local businesses, industry representatives, postsecondary institutions, and community organizations. Maintain and update a comprehensive database of business and industry partners, including contact information, areas of expertise, and engagement activities.
• Event Planning and Coordination:
  Provide logistical and administrative support for CTE events, including career fairs, student showcases, advisory committee meetings, industry engagement events, professional development and recognition ceremonies. Assist with planning district initiatives such as Elev8 Your Future, Career Insights Academy, LIFT Externships, and other career-connected learning experiences.
• CTE Data Management and Reporting:
  Organize, maintain, and verify CTE program data for district and state reporting
• Program and Teacher Support:
  Coordinate communication and documentation associated with CTE professional development and teacher training. Assist with tracking student certification exam orders, testing expenses, and credential documentation. Support special projects and strategic initiatives assigned by the CTE Director.

Perform any other related duties as assigned.

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Use standard office equipment, such as personal computers and copiers.

Travel between schools, or between schools and central offices, may be required for certain positions.

• Organization:
  Maintains accurate records, anticipates needs, and manages competing deadlines.
• Financial Accuracy:
  Demonstrates careful attention to budgets, expenditures, purchasing, and documentation.
• Creativity:
  Produces professional, visually appealing communication and presentation materials.
• Initiative:
  Identifies needs, solves problems, and completes assignments with limited supervision.
• Communication:
  Builds positive relationships with educators, business leaders, and community stakeholders.
• Technology Proficiency:
  Learns and effectively utilizes digital tools, financial systems, and data platforms.
• Adaptability:
  Responds effectively to changing priorities and department needs.
• Collaboration:
  
  Contributes to a supportive, service-oriented team environment.

• Work in standard office and school building environments.
• May occasionally be required to lift up to 20 lbs

• High school diploma or equivalent.
• Experience in administrative support, office management, bookkeeping, or a related field.
• Proficiency with Microsoft Office and Google Workspace, particularly Excel and Google Sheets.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Demonstrated professionalism when interacting with students, staff, families, and community partners.
• Ability to maintain confidential information and accurate records.
• Willingness to learn district financial systems, state…