Administrative Assistant

POSITION SUMMARY: The Administrative Assistant provides comprehensive administrative and clerical support to the Arkansas facility. This position supports daily office operations, manages communications, coordinates projects and meetings, and maintains confidentiality while ensuring a professional and organized work environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES Serve as receptionist by answering and directing incoming calls in a professional and timely manner.

Draft, edit, and format correspondence, reports, presentations, and other business documents.

Assist in the preparation of sales and leadership presentations, including PowerPoint materials.

Coordinate travel arrangements and special activities as requested.

Conduct follow-up communications to obtain information and support operational needs.

Maintain and update reports, schedules, and administrative tracking documents.

Process onboarding paperwork and assist with new hire administrative documentation.

Maintain organized records and ensure document control and confidentiality standards are met.

Support problem resolution by assisting in data collection, report preparation, and administrative coordination.

Conduct research for special projects and provide administrative recommendations as needed.

Coordinate meetings, prepare agendas, and arrange meeting facilities and materials.

Responsible for ordering and maintaining office supplies and uniforms.

Greet and assist scheduled visitors in a professional manner.

Maintain office housekeeping standards to ensure a professional appearance.

Perform other related duties and special projects as assigned.

QUALIFICATIONS The requirements below are representative of the knowledge, skills, and abilities needed to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

EDUCATION / EXPERIENCE Associate degree (AAS) or equivalent from a two-year college or technical school preferred; or one (1) to two (2) years of related customer-focused administrative experience; or equivalent combination of education and experience.

Ability to obtain and maintain a TSA Ramp Pass required.

COMMUNICATION SKILLSAbility to read and interpret documents and compose routine reports and correspondence. Strong verbal and written communication skills required to interact professionally with customers and employees.

MATHEMATICAL SKILLSAbility to apply basic mathematical principles to administrative tasks.

REASONING AND PROBLEM-SOLVING SKILLSAbility to apply sound judgment in carrying out written and oral instructions and resolving routine administrative issues.

COMPUTER SKILLS Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint required.

OTHER QUALIFICATIONS This is an on-site position; regular attendance during normal business hours (8:00 a.m. – 5:00 p.m., Monday through Friday) is required.

Valid driver’s license required.

Ability to obtain and maintain a TSA Ramp Pass.

Ability to maintain confidentiality and professionalism in all interactions.

COMPLIANCE, WORK ENVIRONMENT AND PHYSICAL DEMANDS The following information describes the general work environment and physical demands associated with this position. The statements below are representative of those an employee may encounter while performing the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

WORK ENVIRONMENT Work is performed in a professional office environment.

Noise levels are typically quiet to moderate.

PHYSICAL DEMANDS Regularly required to sit, stand, walk, reach, and communicate verbally.

Frequently lift and/or move up to 10 pounds and…