HRIS and Benefits Administrative Coordinator

HRIS and Benefits Administrative Coordinator

Join to apply for the HRIS and Benefits Administrative Coordinator role at Circle of Life

This position is onsite in a comfortable office setting. Hours/Days of work are 8-4:30 Monday - Friday.

Minimum Qualifications: 3 years in an HR support position, preferably with a focus on Benefits and HRIS functions. Minimum education of High School Diploma or equivalent. Must have working knowledge of employment lifecycle, data management, report writing, group health insurance, workers compensation, FMLA, and HR regulatory requirements. Able to demonstrate and utilize collaborative communication skills, and facilitate sensitive dialogue. Proven ability to multi task, problem solve, and demonstrate work ethic.

General Description: Actively supports and contributes strategically to the HR functions, with a focus on HRIS and Benefit needs. Works closely with staff, leadership, and peers to deliver exceptional HR support. Recommends and participates in process improvement efforts, practices effective change management principles, and effectively adapts to department and organization needs.

• Coordinate and assist with executing benefits administration for group health, FSA, HSA and all supplemental options. This includes but is not limited to conducting benefit information sessions with staff, ensuring all changes are captured and entered accurately, assisting with enrollment, reconciliation of benefits billing, resolving benefit billing discrepancies, coordination of open enrollment events, collaboration with brokers, benefit reporting, and any other functions related to benefit management.
• Coordinate and assist with HRIS administration. This includes but is not limited to: facilitating and capturing changes within the HRIS/Payroll program, data and analytics reporting, assisting with upgrading and streamlining electronic workflows, monitoring work in progress, collaboration with payroll on system build and setup, and all other functions related to HRIS.
• Maintain confidence regarding personnel matters and exercise sound judgement while performing work.
• Provide exceptional customer service regarding HR, Benefit, Payroll inquiries.
• Maintain an ongoing understanding of Circle of Life HR policies, practices, and other HR-relevant information.
• Coordinate and manage personnel file compliance. This includes but is not limited to managing the electronic and paper filing systems. Will also assist with the effort to pursue electronic filing for current paper files.
• Assist with maintaining accurate and up-to-date job descriptions.
• Assist with maintaining and updating personnel-related policies.
• Coordinate and execute FMLA administration including compliance.
• Coordinate and execute Workers Compensation administration and compliance.
• Coordinate and administer termination process for offboarding.
• May assist with gathering unemployment documentation.
• Provide feedback and assist with improving the processes, services and forward direction of the HR department.
• Assist with administration of Employee Recognition in conjunction with Executive Assistant.
• Build professional relationships with department heads and support staff to ensure a high-functioning interface between HR and other departments.
• Coordinate and assist with HR projects. This will include but is not limited to annual benefit enrollment, employee recognition events, annual in-service.
• Provide exceptional customer service to all staff, including employees, Management, and any others needing assistance from the HR team.
• Assist with building reports and creating presentations of HR information and metrics.
• Assist with all other HR department projects and functions as needed and willing to cross-train in recruitment activities as needed.
• Demonstrate compassion, empathy, and patience when interacting with patients, families, co-workers, and members of the public.
• Represent Circle of Life to the community in a positive manner.
• Demonstrate flexibility, versatility, and a positive attitude in integrating additional duties.
• Perform other duties as assigned.

Mid‑Senior level

Full-time

Human Resources

Hospitals and Health Care