Project Accountant or Senior Project Accountant

Project Accountantor Senior Project Accountant

• Full Time

We are seeking an experienced professional to be our Project Accountant or Senior Project Accountant in our Berkeley, CA office. The ideal candidate is skilled in professional services/consulting accounting and financial reporting functions and Deltek Vision and Vantage Point, and is interested in growth and longevity with MIG. The accounting team reports to the Director of Business Services and the MIG Officers Team (CEO, CFO, COO).

• Collaborative Teammate: You will work as part of a cross-office, cross-discipline team of professional planners, designers, and technical staff who provide consultation to private non-profit, public agencies and private sector clients throughout the nation on projects that enhance community livability, support revitalization, and connect people with nature and culture.
• Role: As the Project Accountant or Senior Project Accountant, you have an integral role in certain offices’ billing and related administration that requires collaboration with office leadership and our headquarters (the “Business Office” in Berkeley). You will also be a resource to all staff firm-wide and serve an integral role collaborating with the Director of Business Services, the MIG Officers Team, and other accounting team members and administrative staff.
• Duties: You will be responsible for the day-to-day accounting transactions. You will work closely with a diverse team of professionals to perform the following duties, which may be expanded to include new duties that may arise and/or that will be identified in your professional development at MIG:
  • Project accounting/invoicing/project billing:
    Generate monthly invoices; coordinate with PMs and Principals for changes and to ensure accuracy with any requirements under the contract; submit invoices to client; process subconsultant A/P invoices.
    Provide accounting support to our Brooklyn, NY office (remotely) with AR/AP, billing, payroll and general administrative tasks. This office uses Deltek Aljera while other offices use Deltek Vision, eventually Vantage Point.
  • Project set up in Deltek including the project team, budgets, phases/tasks, and sub consultants.
  • Project financial health, A/R reporting and collecting unbilled invoices:
    Analysis and reporting support; monitor, communicate and resolve accounting issues related to assigned projects with Project Managers and Principals; monitor and report monthly unbilled services balance to management; hands‑on assistance directly with PMs and Principals to send invoices recover losses; report remedies for overages regularly to the Director of Business Services.
  • Contracts:
    Work with project teams to ensure contract compliance and understanding of contract terms; tracking for signatures and end dates; coordinate with PMs and Principals as needed for follow up and additional services or change letters.
  • Project management/financial health:
    Analysis and reporting support; monitor, communicate and resolve accounting issues related to assigned projects with PMs and Principals; monitor and report monthly unbilled services balance to management; assist with follow through to recover losses; detail remedies for overages in a monthly Financial Health Report in Deltek.
  • Monthly A/R reporting and collecting:
    Coordinate with Principal/Director of Office Operations and Business Office for follow up on late payments and record updates in a monthly A/R report.
  • Assist in creating company financials and A/R oversight:
    Help oversee the company’s financials and accounts receivable functions, general ledger, provide quarterly general ledger reconciliation, A/R team workload management, ensure the integrity of financial records and processes in accordance with GAAP; prevent external audit findings through conducting and directing financial analysis, cutoff testing, and monthly/annual close activities.
  • Back‑up Project Accounting: support others in the accounting/billing team when they are on vacation/short‑staffed.

To accomplish these responsibilities, you will be able to manage competing priorities, think critically and creatively, work as part of a…