AP​/AR Specialist – Trades Industry

• Do you have Accounts Receivable, Accounts Payable or similar experience?
• Would you enjoy working for a trades-related industry that’s similar, from an accounting perspective, to construction, HVAC, or other residential services?
• Are you in the hourly pay range of between $28.00 and $32.00 per hour?

If you answered “Yes” to all three questions, please keep reading….

• You’ve done this before, meaning that you have AR or AP experience or both.
• You LOVE (love, love) accounting and want to continue a career in accounting.
• Highly productive: work fast, enjoy keeping busy, and offer to help others if/when your own tasks are completed.
• Have high attention to details and the ability to catch mistakes.
• Easygoing, team player who enjoys the routine nature of AR/AP workflow.
• Ability to handle sensitive information with discretion; a commitment to maintaining a respectful, gossip‑free workplace is required.

• Having an associate degree (AA, AS, or AAS) or bachelor’s degree (BA, BS, BFA, or BBA) in accounting, economics, finance or business.
• Living near our headquarters in South Berkeley.
• Being bilingual in both English and Spanish since several of the vendors you’ll work with primarily speak Spanish.

• Stability. In business since 1980, we’re seasoned veterans of the tree care industry
• Timing. We are re‑organizing to attract the most qualified, productive, and positive people we can find
• We’re local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ. We like to hire folks who live within a brief commute distance of our office at 2828 8th Street, Berkeley. Please use Google maps to calculate how long you commute would be to arrive at 7:00 a.m.

• Evaluate, schedule, and process all accounts payable (AP) functions including vendor invoices, payments, and employee expenses.
• Ensure proper coding, approvals, and supporting documentation for all AP transactions.
• Prepare and process payments via checks, ACHs and wires on a routine basis.
• Reconcile AP aging reports, vendor statements, credit cards and related accounts.
• Manage corporate credit cards, including issuing cards, monitoring usage, adding funds, and processing travel and expense reports.
• Add funds to specific employee’s or department head’s company credit cards as needed.
• Issue and monitor corporate credit cards, travel, and expense reports.
• Oversee the AP inbox responding promptly to inquiries and ensuring timely resolution.
• Onboard new vendors and contractors by gathering W-9s and other documentation.
• Maintain accurate and up-to-date vendor records and digital AP files including 1099 forms.
• Assist our Accountant and senior accounting staff with month- and year-end closing activities including journal entries and reconciliation of payables‑related balance sheet accounts.
• Prepare cash forecasts, expense analysis, and AP/AR reports for executive review.
• Review and update AP policies, procedures, and process improvements.
• Collaborate with other departments to ensure accurate and timely payments and support overall business operations.

• 1-to-3 years of bookkeeping, AR or AP Clerk or similar accounting‑related experience.
• Physically able to walk up two flights of stairs multiple times throughout the day and to lift/move deliveries including heavy cases of copy paper if needed.
• Authorized to work in the U.S. without sponsorship.
• Proficient with MS-Office Suite and accounting programs such as Quick Books or Sage.

• This position is paid $28.00 to $32.00 per hour plus Medical, Dental and Optical, paid 100%
• Access to 401(k) on one’s first day of employment
• Company cell phone
• Benefits after 90 days of employment include:
  • 50% contribution by the company for Kaiser/Medical, Optical, and Dental insurance.
  • 5 Paid holidays, 5 paid sick days, PTO (paid time off) earned as you work.
  • $400.00 employee referral bonus.

• Update your resume so your EMAIL address is on the resume.
  
  NOTE:
  
  If your email address is NOT on your physical resume, we cannot move you to the next step in our interview process, which is to send you a survey that matches your natural workplace behavior to our open positions.

No recruiters or outside agencies, please.