Accounts Payable Specialist

Description

Overview:

The Accounts Payable Specialist is responsible for full-cycle accounts payable processing, including vendor maintenance and assisting with annual IRS Form 1099 processing. The position also reviews and supports outsourced data entry functions, analyzes accounts payable and financial data, identifies opportunities to improve processes, and provides relevant insights and support to the Manager.

Responsibilities:

+ Enter invoices into Yardi PAYscan daily, ensuring proper coding and workflow to expedite approval process.

+ Enter confidential invoices into Yardi Financial Manager module once appropriate documentation and approval is obtained.

+ Maintain and review monthly checklist for missing invoices for each property and may seek out needed invoices online as necessary.

+ Review the workflow dashboard daily for data correction and reject/research steps to ensure invoices are being processed efficiently.

+ Monitor the AP physical and email inbox daily to answer questions and ensure proper processing of mailed invoices.

+ Assist in check runs including printing checks, EFT/ACH payments and managing obtaining signatures and distributing checks.

+ Verify vendor statements and past due balances monthly, this could include contacting vendors for missing invoices and payments misapplied.

+ Answer all vendor and staff inquiries in a professional, clear, and cooperative manner.

+ Manage the vendor maintenance system in Yardi for completeness and accuracy, including remit address, updating W-9 information, insurance requirements and attaching relevant files as required.

+ Follow up on credits owed by vendors and ensure they are applied.

+ Filing of A/P invoices not produced in PAYscan.

+ Prepare files for off-site storage annually.

+ Analyzing financial-payables data and reporting to supervisor.

Skills

Accounts payable, Invoice processing, Invoicing, yardi, Accounting, Reconciliation, Purchase order, Payable, Data entry, Way match, Excel pivot tables, Microsoft office, Microsoft excel, Three way matching, accounts payable invoices, accounts payable process, accounts payable functions, accounts payable transactions, accounts payable software, invoice entry, invoice reconciliation, invoice coding, invoice issues, invoice matching, invoice resolution, invoice analysis, check runs, check requests, vendor statements, vendor invoices, vendor relationship, vendor payments, Yardi PAYscan, yardi voyager, yardi systems yardi voyager residential, yardi systems yardi voyager commercial, Accounts payable/receivable, Vendor management, Accrual, Pivot table

Top Skills Details

Accounts payable,Invoice processing,Invoicing,yardi

Additional

Skills & Qualifications

+ Bachelors degree in accounting (preferred)

+ Minimum of two years of accounts payable experience; or a minimum of five years of direct accounts payable experience

+ Proficient in Excel

+ Proficient in other MS Office applications such as Outlook and Word.

+

Experience with Yardi or similar software preferred.

Experience Level

Intermediate Level

Job Type & Location

This is a Contract position based out of Berkeley, CA.

Pay and Benefits

The pay range for this position is $28.00 - $33.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Berkeley,CA.

Final date to receive applications

This position is anticipated to close on Oct 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we…