Sales Support Specialist

Smar Act Inc. is a small but rapidly growing US subsidiary of Smar Act GmbH, with headquarters in Germany. Dedicated to highest precision motion control, Smar Act develops piezo-based high performance micro- and nanopositioners, advanced control systems, laser interferometers and microtools for cutting-edge research and high-tech industries.

Smar Act Inc. is in need of a detailed-oriented, tech-savvy Sales Support Specialist to work closely together with our Sales team in Berkeley, CA.

• Processing purchase orders, order confirmations, invoices, and shipping
• Prepare and enter payments to the company’s vendors
• Organization of trade fairs, conferences, as well as travel planning and travel expenses
• Assist in month-end closing procedures, creating sales and administration reports
• Close cooperation with our German sales, logistics and manufacturing teams for project settlement
• Coordination of delivery dates and quantities with our OEM clients
• Complaint processing and management of returned goods
• General administrative tasks and support to the sales team

• Hands-on experience in administrative and office support functions
• Basic to intermediate bookkeeping skills
• Proficiency in office software: MS Word, Excel, Outlook, internet, etc.
• Experience in database management and data entry required
• Excellent communication skills in oral and written English
• Excellent organizational and time management skills

• Experience with Microsoft Dynamics 365 Business Central
• Self-motivated and able to work independently in a fast-paced environment
• Service-oriented mentality and team player
• Basic German skills are beneficiald
• Applicants must be authorized to work in the U.S.