Executive Assistant to Associate Provost , Berkeley Space Center

Executive Assistant to the Associate Provost (4702C), Berkeley Space Center - 82986

About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff. As a world‑leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice.

We are looking for applicants who reflect California’s diversity and want to be part of an inclusive, equity‑focused community that views education as a matter of social justice.

The Associate Provost for the Berkeley Space Center leads campus coordination of programs for a proposed, 36‑acre innovation center at NASA Ames in the heart of Silicon Valley where academia, private industry and government come together to identify, incubate and launch tomorrow’s technological breakthroughs. The project will focus on connecting and leveraging the combined capabilities of governmental and academic research with private industry’s innovation, entrepreneurialism and capital in a central location designed to foster collaboration across multiple disciplines including, but not limited to: aerospace, advanced aviation, quantum and high‑performance computing, life in extreme physical environments, advanced materials and manufacturing, and other deep technology disciplines.

The Executive Assistant will support the Associate Provost for Berkeley Space Center and her immediate staff.

The first review date for this job is: 12/23/2025.

Oversees and ensures the daily administrative operations run smoothly for the executive’s office. This includes strategic planning and coordination of multiple calendars, managing an office, and organizing administrative tasks related to clients and teamwork with fellow executive assistants across UC Berkeley and with partner institutions.

• Participates in the development and implementation of efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
• Implements related business processes as needed, under the executive’s direction.
• Functions as the gatekeeper, understanding the requirements of the executive, in order to prioritize issues according to urgency.
• Investigates issues and problems; drafts and prepares responses to urgent requests, and prepares responses to urgent divisional requests on behalf of the executive.
• Identifies and prioritizes responses.
• Responds to inquiries from faculty, staff, students and the public on behalf of the department(s) regarding organization operations, policies and procedures.
• Manages complex calendars, including scheduling meetings, travel and events for the Associate Provosts and their senior staff members.
• Coordinates logistics for meetings and strategic events and manages the related administrative tasks, such as reimbursement and reporting.
• Briefs executives on deadlines and the status of pending issues.
• Prepares confidential reports for senior staff, systemwide and other officials.
• Researches, compiles, and summarizes issues, policies and topics; provides background information, talking points and briefing materials for the executive.
• Organizes ad hoc committees appointed by the executives on a broad range of issues.
• Provides support for visitors and guests of the Associate Provosts.
• Provides operational support for hosting visiting delegations and potential funders and collaborators from government, academia, industry, and private organizations.
• Makes high‑level contacts of a sensitive nature, internally and externally, requiring discretion and diplomacy.
• Develops and maintains professional relationships with peers to facilitate collaboration.
• Handles the details of a variety of university administrative matters on behalf of the executive.
• Performs administrative duties such as expense reports, invoice processing, and maintaining contact databases.

• Solid analytical/problem‑solving skills.
• Politica…