Operations Assistant

Title: Operations Assistant

Reports to: Senior Operations Specialist

Status: Part-time, 20 hours a week

Location: Remote within the United States (option to work from our office in Berkeley, CA)

The Center for Good Food Purchasing uses the power of procurement and partnerships to create a transparent and equitable food system for people, animals, and the environment. We do this by helping major institutions nationwide adopt and implement the Good Food Purchasing Program.

Over 70 institutions in 40 major US cities have enrolled in the Program. With a collective annual food spend surpassing $1.2 billion, these institutions and cities are committed to directing their purchasing power toward the five Program values: local and community-based economies, environmental sustainability, valued workforce, animal welfare, and community health and nutrition centered around the principles of equity, transparency, and accountability.

We also work with national partners, local grassroots coalitions, and institutions to shift toward values-based purchasing from farm to fork and build a cohesive network movement to support more resilient and equitable food systems.

The Center for Good Food Purchasing is a fiscally-sponsored project of Community Partners.

The Operations Assistant provides essential administrative support to the Center's core mission team and staff, enabling smooth day-to-day functioning of the organization. This role supports internal systems management, administrative coordination, staff and board event logistics, and general operational processes. The ideal candidate is a proactive, detail-oriented team player who thrives in a mission-driven organization.

This is a remote role that requires occasional travel. This position is funded by a grant through October 2027 and may extend to 24 months from hire dependent on a no-cost extension. The Center for Good Food Purchasing is based in the Bay Area of California.

• Daily operational and administrative tasks are completed thoroughly to support the Center’s business operations running smoothly.
• The Senior Operations Specialist, Executive Director, and Chief Operating and Financial Officer receive timely, reliable support with administrative task items.
• Staff and board events are well-planned and coordinated, with participants experiencing a seamless and welcoming experience.
• People-related processes are thoughtfully executed with intention and align with the Center’s goals as a people-first organization.

• Ensure staff have the equipment and materials (e.g., laptops) needed for their role; coordinate with staff for shipping, returns, and inventory maintenance.
• Monitor and respond to incoming messages in the information email inbox.
• Support onboarding and offboarding processes (e.g., device ordering, account setup, welcome logistics).
• Assist with routine updates of internal organizational documents and procedural guides.
• Support maintenance of organizational systems (e.g., GDrive and CRM).
• Support the Senior Operations Specialist with other activities (e.g., preparing presentations, data entry and review, project management tasks).
• Provide operational support for other internal processes and systems as needed.

• Provide administrative support to Core Mission Support team (Executive Director, Chief Operating and Financial Officer), including scheduling, expense reports, and contract and invoice processing.

• Lead staff appreciation events throughout the year (e.g., staff gifts, end-of-year holiday party).
• Assist the Senior Operations Specialist with event planning and coordination for staff and board retreats (e.g., scheduling, team and vendor coordination, travel and lodging, meeting materials and supplies).
• Participate in staff meetings and events, and contribute to internal culture.

• Experience with administrative responsibilities or related work experience.
• High level of organization with the ability to manage multiple tasks, prioritize effectively, seek…