Business Services Administrator , Haas School of Business

Business Services Administrator (4722C), Haas School of Business

University of California, Berkeley – Haas School of Business

We are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes UC Berkeley a special place for students, faculty, and staff. The Haas School of Business champions new ideas, collaboration across boundaries, and continual learning in an environment committed to teamwork, partnerships, and career growth.

• Prepare and review forms using knowledge of purchasing, reimbursements, and payment tasks to pay bills, create invoices, and track expenses.
• Resolve problems by performing a qualitative review of individual documents on a case‑by‑case basis.
• Prepare appropriate forms and submit orders, payments, and reimbursements in the Bear Buy purchasing system.
• Communicate with Campus Shared Services on travel policy questions or issues.
• Operate software packages such as Excel, Word, Acrobat, Sheets, Docs, Forms, and internal UC systems (e.g., Bear Buy and Connexxus).
• Respond to missing or incomplete documentation and ensure compliance with UC policies. Research and recommend vendors/prices/equipment; identify substitutes for supplies and low‑value equipment.
• Prepare reports and statistics based on information compiled from various sources.
• Serve as back‑up for seminar series logistics and staff vacancies when needed.
• Other duties as assigned.

• Actively contribute to a team environment that fosters and promotes a culture of belonging for all within the unit and at Haas.
• Complete required training on time and engage in opportunities for learning pertinent to the position or as suggested by the supervisor.

• Experience in a fast‑paced, high‑volume transactional processing environment.
• Strong customer service, organizational, problem‑solving, and oral/written communication skills.
• Ability to work with a variety of populations.
• Ability to balance multiple and competing priorities and deadlines.
• Must be able to work both independently and as part of a team.
• Experience with typical office computing and electronic equipment.
• Basic/intermediate proficiency with standard computer applications such as Word, Excel, e‑mail, internet, etc.
• Ability to maintain confidentiality and security of student records following FERPA and California rules.
• Excellent interpersonal skills, with a desire to establish and maintain positive and professional working relationships with colleagues, students, and team members.
• Exemplify Haas' four Defining Leadership Principles:
  Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself.

• Some knowledge of or ability to quickly learn UC Berkeley's Berkeley Financial System (BFS), Bear Buy, Travel and Entertainment (T&E), and Connexxus.
• Ability and willingness to learn new online systems, software, and technology.
• Awareness of critical academic/administrative deadlines.

The University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role: $30.58 – $36.71 (Step 1 – Step
9). Budgeted hourly range is non‑exempt and biweekly‑paid.

• This is a non‑exempt, biweekly‑paid position.

• To apply, please submit your resume and cover letter. For more details, visit (Use the "Apply for this Job" box below).?
  
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• This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The bargaining agreement manual can be found at .
• This is not a visa opportunity. The position does not include sponsorship for a new H‑1B visa petition.
• SB 791 and AB 810 Misconduct Disclosure Requirement:
  As a condition of employment, the final candidate who accepts a conditional offer must disclose any final administrative or judicial decisions within the last seven years related to misconduct.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.