Enrollment Manager

Cazadero Music Camp is a 501(c)3 nonprofit organization whose mission is to inspire the love of music and learning in youth. We provide a nurturing, inspirational environment for young musicians ages 9-18. For more than 65 years, Cazadero has offered a dynamic program that strikes a thoughtful balance between in-depth music education and camp fun. Our campsite lease has been renewed for 25 years plus a chance to renew for 10 more years, providing a firm sense of stability and longevity.

Cazadero serves over 1,100 youth each year through two complementary music programs:
Our sleep-away Summer Music Camp welcomes musicians of various abilities, providing challenges and opportunities for artistic growth at many levels. While the focus is music, Cazadero is an all-around camp experience with sporting and other activities to balance the artistic commitment. Participants enjoy rehearsing, sleeping, and playing outdoors.
Jump Start in Music is a low-cost, high-impact, condensed version of our Summer Music Camp, bringing Bay Area public school students, along with their music teachers, to Cazadero for a 3-day music immersion program during the school year.

Office: 941 The Alameda, Suite 3, Berkeley, CA, 94707

The primary role of the Enrollment Manager is to be the main program support for registration and logistics for all our camp programs year round. Additionally they are the point of contact for any potential and current customers and must provide the highest quality customer service to our campers, their parents, schools and all other partners of Cazadero Music Camp.

• Coordinate all administrative aspects of all annual camp sessions including processing registrations, communicating with and supporting campers and their families prior to camp, and providing logistical support to staff.
• This position is the initial contact for camp inquiries and functions as camp liaison and coordinator between camper families and staff.
• Create all communications explaining camp, including all emails to camper families and camper handbook.
• Track and coordinate mandatory paperwork submission, billing, and necessary follows-up with camper families.
• Administrate all aspects of financial aid application processing and award announcements.
• Responsible for vendor coordination including reserving buses.

• Provide coordination between the office, the camp and all Jump Start partners and participants to ensure smooth program retreats.
• Register and ensure payment and collection of forms of all Jump Start participants.
• Attend planning meetings as necessary.
• Serve as the Cazadero Music Camp representative point of contact on site for Jump Start leads throughout their stay at camp: greet buses, present orientation meeting, troubleshoot housing issues, enforce camp rules.
• Coordinate all necessary mailings, billing, communication and follow-up with campers.
• Administrate all aspects of scholarship application processing.

• Execute outreach and camper recruitment marketing plans and calendars.
• Schedule, coordinate and attend camp fairs and marketing events.
• Prepare and place advertising and and announcements.
• Identify and make recruitment visits and presentations to individuals, schools and groups.
• Responsible for camper-facing website updates. Share general website maintenance duties.
• Share office operations responsibilities, including events and board meeting coordination.

• Responsible for all data entry to camper database. Maintain the integrity and accuracy of database and program systems, including online registration process.
• Prepare and generate various reports and lists for mailings, campaigns, events, and other projects.
• Responsible for updating online forms as needed and their integration to Salesforce.
• Track and distribute attendance and retention statistics.

• Information conduit in careful coordination with Camp Director, Deans, and Camp Office.
• Create and distribute necessary information lists to staff and Camp Office.
• Provide support to board meetings, retreats, concert days, as needed.
• Answer phones and greet customers in office.

None required

• High School diploma or equivalent.
• Must be 18 years of age.
• 3 – 5 years equivalent experience, preferably with camps, education or youth activity…