Administrator; Advanced Light Source Upgrade

Lawrence Berkeley National Lab's (LBNL) Advanced Light Source (ALS) Division has an opening for an Administrator to support the Advanced Light Source Upgrade Project(ALS-U).

The ALS is a world-leading X-ray research facility used by scientists to study materials, energy technologies, biological systems, and other areas of science. The ALS-U Project is modernizing the facility with next-generation capabilities that will support scientific discovery for years to come.

In this exciting role, you will provide professional administrative and operational support to ALS-U Project leadership and team members. This role will support project activities, including coordinating meetings, travel, procurement, onboarding and offboarding, office and space needs, visitors, records, and administrative workflows. The ALS-U is committed to inclusion, stewardship, and accountability and seeks a talented administrative professional to contribute to a respectful working environment.

The Advanced Light Source is a U.S. Department of Energy (DOE) Office of Science national scientific User Facility that produces exceptionally bright soft and hard x-ray, ultraviolet, and infrared light. With a strong scientific reputation, expert staff, and advanced capabilities, the ALS attracts thousands of academic and industrial users each year in condensed matter and quantum materials, energy sciences, biosciences, earth and planetary sciences and more.

The ALS is 1 of 5 Berkeley Lab User Facilities that serve 15,000 users annually. Co-located with the Molecular Foundry, NERSC supercomputing center, and Berkeley Lab's materials, chemical sciences, biosciences, and other divisions, the ALS provides an ideal collaborative environment for innovative scientific discoveries. The ALS is a global leader in soft x-ray science, and aims to maintain its leadership with ALS-U, a major project to upgrade the facility to a fourth-generation light source.

This upgrade will position the facility among the brightest soft x-ray light sources in the world, offering capabilities that no other facility can provide.

This position has an anticipated start date of December 7, 2026.

If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition.

We're here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

We invest in our employees by offering a total rewards package you can count on:

• Exceptional health benefits.
• Generous paid time off, sick time off, and holidays.
• A culture where you'll belong - we are invested in our teams!

• Serve as a primary point of contact for assigned administrative and operational support to ALS-U leadership and project team members.
• Coordinate calendars, scheduling, meetings, project reviews, workshops, conferences, retreats, and other events, including participants, agendas, meeting materials, rooms, audiovisual support, required approvals, registration, travel, lodging, food service, internal and external coordination, and follow-up actions.
• Provide comprehensive travel support in accordance with Berkeley Lab and the Department of Energy (DOE) requirements, including travel authorizations, cost estimates, conference approvals, itineraries, reservations, and expense reports.
• Support procurement-related administrative processing by preparing and routing requisitions and documentation, tracking status, and coordinating routine issue resolution with the Lab's Procurement Office and project requestors.
• Coordinate onboarding, offboarding, visitor logistics, and routine administrative processing for employees, affiliates, matrixed staff, and visitors, working with HR, supervisors, IT, Security, and other Lab organizations as needed.
• Coordinate office and cubicle assignments, relocations, equipment setup, property, site access, facility, and occupant needs while maintaining accurate assignment and status records.
• Use Jira, Confluence, Smartsheet, Google Workspace, Slack, Windchill, and other Lab systems to submit, route, track, maintain, and report administrative requests, workflows, and records.
• Coordinate routine administrative business processes, including invoice/payment support, time-reporting coordination, office supplies and equipment, and other…