Verifications and Subpoenas Specialist Office Registrar

Verifications and Subpoenas Specialist (4722C) Office of the Registrar, #89380

At the University of California, Berkeley , we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The Office of the Registrar (OR) has primary responsibility for interpreting and implementing the academic policies of the Berkeley campus in the areas of student registration, course enrollments, classroom use, recording of grades, and the maintenance of student records. Increasingly, the Office of the Registrar plays a key role in policy development related to the efficiency of the campus' delivery of academic programs and deployment of academic resources and to the successful and timely progress of students.

OR provides comprehensive services to students, prospective students, alumni, faculty, staff and the general public.

The Student Services unit advises and counsels students, staff, faculty, alumni, and the general public regarding Office of the Registrar services related to academic records, enrollment, fees, registration, degree and enrollment verification, readmission, veteran services, Summer Sessions and special programs such as Education Abroad, cross registration, visitor and exchange programs, etc. The unit is also responsible for maintaining accurate constituent records and works with multiple complex campus and third-party information systems.

The Verifications and Subpoenas Specialist oversees the daily operations of the degree and enrollment verifications portfolio within the Student Services unit. This position trains staff in OR and Cal Student Central (CSC) in verification processing essentials to ensure compliance with Federal and State regulations and University policies. This role serves as the primary resource for the entire campus community and general public regarding verification services and subpoenas, and advises them how to navigate relevant rules, regulations, policies, and procedures to best meet their verification needs.

This role analyzes and researches verification requests, identifies and resolves problems, verifies and certifies approximately 20,000 requests per year.

Additionally, this position manages degree and enrollment reporting requirements for the National Student Clearinghouse and coordinates the University's response to subpoenas for academic records. The Verifications and Subpoenas Specialist facilitates the notarization of official documents and handles highly sensitive correspondence with courts of law, government agencies, other educational institutions, and a variety of public and private organizations, institutions and foundations.

All OR units are charged with enforcing and implementing Federal and state laws regarding student and alumni information, as well as University, Academic Senate, and Berkeley Campus regulations and policies regarding the maintenance of student and alumni records, verification of student status, and issuance of official transcripts. All units are responsible for handling confidential information with consistently high levels of security, in compliance with FERPA, Federal and State laws, and University and OR regulations and policies.

The First Review Date for this job is: 10/23/2026. For full consideration, please apply on or before the first review date.

Administration and Advising - 25%

• Responsible for overseeing day-to-day operations of the Verifications Portfolio.
• Makes independent decisions based on judgement, policy, interpretation and analysis.
• Serves as the expert resource in this functional area for other department staff members.
• Serves as the primary resource for the general public, students, alumni, schools, colleges, academic and…