Faculty Support Administrator , Department of Chemistry

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

UC Berkeley was rated the number one public university in the US for 2026, with the Department of Chemistry rated the best program for chemistry in the world in 2023. Since 1946, UC Berkeley has won 19 Nobel Prizes for Chemistry, our most recent was awarded in 2025. The Department of Chemistry is seeking a new Faculty Spport Administrator to support our top-rated research.

Our faculty address major scientific and technological challenges facing the world. Join us in our mission to advance society through education and research.

The Faculty Support Administrator manages and performs administrative services in support of research groups and the administrative functions of the Department of Chemistry. This position handles activities in finance and human resources, and may also include IT, facilities, organizing travel, pre-award work, working with RAs, or student services. This role provides general management including long and short range strategic planning and directing all activities of multi-disciplinary research programs through subordinate management staff.

Personnel Management - 25%

• Submit hiring paperwork and appointment documentation for all group members (including grad students, postdocs, visitors, undergrads, and other scientists).
• Track group member appointments to ensure on time reappointment and smooth exits.
• Facilitate the group's application and interview process for orienting and hiring of graduate student researchers, postdoctoral scientists and visiting scientists.
• Arrange domestic and foreign travel itineraries and submit reimbursement requests.
• Coordinate visa and work permit applications for foreign researchers, ensure that proper documentation is in process for foreign visitors/researchers on visa matters.
• Administer all activities concerning postdoctoral assistants, graduate research students, visiting professors/scholars and undergraduate researchers.

Financial/Grant Management - 15%

• Formulate annual operating budgets, proposal budgets, expenditure projections, analysis of financial data, and forecasting.
• Prepare long-range projections to include allocations, income and expenditures for operations.
• Integrate UCB and LBNL reports to create current and accurate financial data ensuring fiscal integrity.
• Utilize reports to anticipate and resolve operational, fiscal, or other discrepancies.
• Advise research groups on optimal fund usage as well as on expenditure policy restrictions. Develop research group fiscal operating policies and procedures.
• Implement and maintain policy and…