Associate Director of Admissions and Operations

Position: Associate Director of Admissions and Operations (Job ID #82692)
Associate Director of Admissions and Operations (Job )

Location:

Main Campus, Berkeley

Type:
Full Time

Seniority level:
Mid‑Senior level

Job function:
Education and Training, Higher Education

Responsibilities

• Independently manage admissions database systems processing (e.g., UNITE) for incoming J.D. applications.

• Ensure all materials related to the application process—apps, fee waiver requests, supplemental materials—are received, processed, evaluated, and updated accurately.

• Maintain smooth review process, updating systems, reports, or processes as needed.

• Design systems and reports with the Data Systems Analyst, responding to internal and external inquiries.

• Ensure reporting accuracy and collaborate on large‑scale projects to improve data visualization.

• Lead annual updates to the J.D. application, coordinating with Financial Aid, Student Academic Advising, Graduate Division, etc., and oversee mapping changes.

• Audit changes to ensure proper application functioning.

• Update application instructions and website in coordination with leadership.

• Coordinate data transfers between admissions databases and campus systems (e.g., SIS).

• Recommend process enhancements for efficiency and accuracy.

• Review current database and system processes for alignment with office policies.

• Serve as primary contact for outside vendors specific to admissions.

• Evaluate office needs, recommend tools, and lead technology integration with IT.

• Collaborate with the Data Systems Analyst to launch admissions projects (e.g., Early Decision agreements, GRE/GMAT forms, supplemental gift aid).

• Communicate with applicants regarding status, update records, and audit files.

• Plan timetables and identify benchmarks within the application cycle.

• Identify and communicate issues to leadership.

• Send high‑stakes messages (fee waiver decisions, admissions decisions) to applicants.

• Assist with annual updates to admissions web content and manage admissions email inboxes.

• Help revise departmental communications plan annually.

• Work with Communications to produce print materials and ensure critical deadlines met.

• Provide outreach and recruitment communication and support.

• Advise applicants on requirements, scheduling, financial aid, and career opportunities.

• Perform recruitment activities, write materials, represent the school at events.

• Plan visits to schools, give presentations, and collect data for events.

• Assist in event planning and yield modeling.

• Generate candidate referral queries and streamline recruitment technology.

• Coordinate with DAR for alumni‑student contact programs.

• Process fee waiver requests and coordinate with IT.

• Support survey deployment and data collection for gift aid review.

• Generate reports for gift aid review.

• Compile communications for award letters.

• Review applicant files and recommend admissions decisions using holistic review guidelines.

• Consult with senior staff on complex applications.

• Engage in professional development as needed.

• Perform additional duties within scope of classification as assigned.

Required Qualifications

• Highly advanced interpersonal and communication skills.

• Demonstrated customer service and responsiveness.

• Strong independent and collaborative work ability.

• Excellent organizational skills and ability to meet deadlines.

• Strong attention to detail.

• Professional judgment and discretion with confidentiality.

• Willingness to travel nationally for outreach events (up to 10%).

• Ability to travel between sites as needed.

• Experience working with diverse backgrounds.

• Commitment to fostering an inclusive environment.

• Interpersonal skills for varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds.

• Experience with data management systems to generate reports.

• Bachelor's degree in a related area or equivalent experience/training.

Preferred Qualifications

• Experience in law school or higher education admissions.

Salary & Benefits

The budgeted annual salary range that the University reasonably expects to pay for this position is $80,200.00 - $94,300.00.

This is a full‑time (40 hours/week) and exempt monthly‑paid position eligible for UC…