Associate Director of Admissions and Operations

Associate Director of Admissions and Operations (Job )

Location:

Main Campus, Berkeley

Type:
Full Time

Seniority level:
Mid‑Senior level

Job function:
Education and Training, Higher Education

• Independently manage admissions database systems processing (e.g., UNITE) for incoming J.D. applications.
• Ensure all materials related to the application process—apps, fee waiver requests, supplemental materials—are received, processed, evaluated, and updated accurately.
• Maintain smooth review process, updating systems, reports, or processes as needed.
• Design systems and reports with the Data Systems Analyst, responding to internal and external inquiries.
• Ensure reporting accuracy and collaborate on large‑scale projects to improve data visualization.
• Lead annual updates to the J.D. application, coordinating with Financial Aid, Student Academic Advising, Graduate Division, etc., and oversee mapping changes.
• Audit changes to ensure proper application functioning.
• Update application instructions and website in coordination with leadership.
• Coordinate data transfers between admissions databases and campus systems (e.g., SIS).
• Recommend process enhancements for efficiency and accuracy.
• Review current database and system processes for alignment with office policies.
• Serve as primary contact for outside vendors specific to admissions.
• Evaluate office needs, recommend tools, and lead technology integration with IT.
• Collaborate with the Data Systems Analyst to launch admissions projects (e.g., Early Decision agreements, GRE/GMAT forms, supplemental gift aid).
• Communicate with applicants regarding status, update records, and audit files.
• Plan timetables and identify benchmarks within the application cycle.
• Identify and communicate issues to leadership.
• Send high‑stakes messages (fee waiver decisions, admissions decisions) to applicants.
• Assist with annual updates to admissions web content and manage admissions email inboxes.
• Help revise departmental communications plan annually.
• Work with Communications to produce print materials and ensure critical deadlines met.
• Provide outreach and recruitment communication and support.
• Advise applicants on requirements, scheduling, financial aid, and career opportunities.
• Perform recruitment activities, write materials, represent the school at events.
• Plan visits to schools, give presentations, and collect data for events.
• Assist in event planning and yield modeling.
• Generate candidate referral queries and streamline recruitment technology.
• Coordinate with DAR for alumni‑student contact programs.
• Process fee waiver requests and coordinate with IT.
• Support survey deployment and data collection for gift aid review.
• Generate reports for gift aid review.
• Compile communications for award letters.
• Review applicant files and recommend admissions decisions using holistic review guidelines.
• Consult with senior staff on complex applications.
• Engage in professional development as needed.
• Perform additional duties within scope of classification as assigned.

• Highly advanced interpersonal and communication skills.
• Demonstrated customer service and responsiveness.
• Strong independent and collaborative work ability.
• Excellent organizational skills and ability to meet deadlines.
• Strong attention to detail.
• Professional judgment and discretion with confidentiality.
• Willingness to travel nationally for outreach events (up to 10%).
• Ability to travel between sites as needed.
• Experience working with diverse backgrounds.
• Commitment to fostering an inclusive environment.
• Interpersonal skills for varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds.
• Experience with data management systems to generate reports.
• Bachelor's degree in a related area or equivalent experience/training.

• Experience in law school or higher education admissions.

The budgeted annual salary range that the University reasonably expects to pay for this position is $80,200.00 - $94,300.00.

This is a full‑time (40 hours/week) and exempt monthly‑paid position eligible for UC Benefits.

• To apply, please submit your resume and cover letter.

• This…