Fellowships Program Coordinator , Graduate Division Ops

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging makes it a special place for students, faculty, and staff, who are among the most talented and accomplished anywhere, including Nobel laureates, Pulitzer Prize winners, and Mac Arthur Fellows. Since our founding in 1868, we have been an engine for innovation - driving intellectual, economic, and social progress that benefits California, the U.S., and beyond.

Together, we change the world.

At Berkeley, the best careers are built on a foundation of continuous learning and growth . We actively support professional development by providing all full-time staff employees with at least 80 hours of paid time per year and provide space for supportive colleague communities via numerous employee resource groups.

The Graduate Funding Unit plays a central role in maintaining the highest level of academic excellence possible at UC Berkeley. We provide fellowships, funding, and program support to attract the most competitive students to our university and provide funding opportunities for students at various stages of their academic career. Our programs exist to give students opportunities to devote themselves fully to the pursuit of their scholarly and professional interests.

Our knowledge and expertise in all areas of graduate funding and student life provide a strong foundation for advising the students, faculty, and staff across our vast and diverse campus.

The Student Funding team trains and advises staff and faculty departmental advisors in over 125 degree programs, offers direct advising to approximately 13,000 graduate and professional students, as well as individuals seeking admission into a graduate program ining and expertise includes fellowship and academic support funding and collective bargaining agreement administration for academic student employees and graduate student researchers.

The Fellowships Program Coordinator plays a significant role in supporting graduate students through the administration of Graduate Division, Campus, National, and International fellowship programs on behalf of the campus. This position works with internal and external organizations to coordinate graduate student fellowships, providing support to students, faculty, and staff from application to evaluation to awarding. The Fellowships Program Coordinator serves as an expert resource to update formulas and eligibility requirements according to national and constituent regulations and policies, ensuring proper payment of awards and monitoring compliance with fellowship terms.

Additionally, this position administers and tracks the current University Fellowship allocation system, analyzes data to ensure compliance and accurate aid delivery, and partners with departmental staff to provide accurate and transparent information about funding to help students achieve their academic goals.

The First Review Date for this job is October 19, 2026. For full consideration, please apply on or before the first review date.

• Implements and coordinates graduate student fellowship programs administered by the Graduate Division.
• Works with internal and external organizations to coordinate procedures.
• Serves as expert resource to update applications and eligibility requirements according to national and constituent regulations and policies.
• Analyzes data to ensure compliance and accurate aid delivery.

• Serves as campus-wide expert and steward of National Science Foundation Graduate Research Fellowship Program (NSF GRFP).
• Acts as student facing Coordinating Official, working with fellows, faculty, and staff to provide information, respond to inquiries about program policies, and interface with the NSF.
• Interprets regulations and develops or recommends procedures to ensure compliance and accurate aid delivery.
• Reconciles large volumes of student data from multiple sources and adjusts Grants Roster Report. Coordinates yearly NSF GRFP info session.
• Updates NSF GRFP Administration at UCB guide.
• Works with fellows, GSAOs, and Berkeley Regional Services to ensure correct assessment and funding source.
• Reviews Slate fellowship application data to administer the Graduate Division's Conference Travel Grant program.
• Monitors, tracks, and makes awards in Campus Solutions.
• Tracks budget and…