Controller; Hybrid

Position: Controller (Hybrid)

Controller (Hybrid) – Stillwater Sciences

Apply for the Controller (Hybrid) role at Stillwater Sciences in either the Berkeley or Sacramento office.

Responsibilities Financial Accounting Operations and Financial Oversight

• Lead the Financial Accounting team.
• Manage the monthly accounting cycle checklist and calendar.
• Perform month‑end close procedures.
• Monitor bank and investment account activity.
• Maintain accounting for a joint venture.

Financial Reporting

• Prepare profitability estimates (weekly), financial statements (monthly, quarterly, annually), board reports (quarterly, annually) and regular internal accounting reports and financial committee reports.
• Provide financial reports and data to external collaborators.

Planning Support and Reporting

• Perform weekly cash analysis.
• Assist Director of Business Operations and CEO with cash flow projections, budget, and financial forecasts including ESOP‑related expense estimates.

Compliance

• Provide information for income tax reporting, tax planning, FAR audits, census requirements, and contract compliance; interface with support firms.
• Prepare and submit various business tax forms and complete annual 1099 reporting.

Revenue Recognition

• Ensure revenue is recognized in accordance with GAAP for Time and Materials with and without limits, Fixed Fee.
• Provide reports for reconciling unbilled and revenue recognition.

Payroll Processing Support

• Conduct payroll general ledger entries and monthly job cost variance entries and reconciliation.
• Back‑up payroll as needed and work with payroll specialist on quarterly differential pay.

Training, Oversight, and Support

• Provide training or mentoring and participate in annual reviews for financial accounting team.

Data Integrity and Quality Assurance

• Assist with management of the ERP system (Deltek Vantagepoint).
• Ensure accounting documentation is complete, maintained, and meets company standards.
• Ensure that quality assurance procedures are followed, including review of lessons learned, correct period recording, transaction cut‑off controls, proper electronic records, and workpaper standards.

Procedures & Process Improvement

• Periodic review of, testing, and updating or creating existing documentation.
• Work with the Director of Business Operations and the IT Manager to implement automated workflows in Deltek Vantagepoint.

Experience, Education, and Knowledge Requirements

• 10+ years of accounting experience with at least 3 years in Controller or equivalent role.
• Bachelor’s degree in Accounting, Business Administration, Finance, or related discipline.
• CPA or CMA preferred but not required.
• Experience working with payroll, accounts payable, and accounts receivable processes.
• Experience with compliance including income tax, business tax, use tax, US Census, US government contracting compliance reporting, or similar.
• Strong knowledge of GAAP, management accounting principles, internal controls, and financial reporting.
• Knowledge of Deltek Vantagepoint or similar ERP used for project/management accounting.
• Knowledge of financial concepts, practices, and procedures in the AEC industry.
• Comprehensive understanding of standard commercial contracting terms.
• Intermediate to advanced MS Excel, Word, Outlook, and Adobe Acrobat skills.

Compensation and Application Details

• Full‑time (40 hours/week) position with benefits, located in Berkeley or Sacramento.
• Hybrid role (3+ days/week in office), beginning with 5 days/week in office work for first three months.
• Annual salary $110,000–$150,000, commensurate with qualifications and experience.
• Competitive compensation package including a 401(k) plan, ESOP (Employee Stock Ownership Plan), and full health, vision, and dental care.
• To apply, please submit:
  1) a cover letter;
  2) a resume;
  3) a brief email demonstrating how you would introduce yourself to our ten‑person finance and accounting team as though it were your first day on the job (please limit to 200 words).

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