Office Manager

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Administration Full Time Professional Berkeley, CA, US

Salary Range: $72,000.00 To $78,000.00 Annually

OFFICE MANAGER

A Day in the Life:

The Office Manager plays a key leadership position at the CIP center. This role is accountable to the Program Director for overseeing key administrative and business functions, resource allocation, and ensuring efficient and timely tracking of service delivery. The Office Manager has decision-making authority within the operations area in specific areas. The Office Manager is an onsite full-time exempt position located in Berkeley, CA who reports to the Program Director.

This position operates in a highly scheduled environment but may require longer hours and occasional weekend work and minimal travel as job duties demand. The Office Manager position involves a moderate physical demand.

The College Internship Program (CIP) is a full-year private young adult transition program for individuals 18-26 with autism, ADHD, and other learning differences offering comprehensive and specialized services. CIP’s programs uniquely address the needs of adolescents and young adults with high-functioning autism, ADHD, and other learning differences by providing a comprehensive curriculum, expert staffing, and a structured weekly schedule. We believe that a learning disability is a learning difference, and our expert staff understand and meet our young adults enrolled in the program where they are at.

Our programs focus on the generalization of specialized skills specifically for autism and learning differences. CIP students live with a close-knit community of peers within a supported apartment living setting and fully access the community around them. Each student’s unique needs are met individually as they prepare for success in independent living, college, and employment. CIP is the result of strategies we have developed over 40 years working with hundreds of young people who learn differently and have exceptionalities, helping develop the self‑knowledge and skills to live happy and productive lives.

• Partner closely with other center leadership, i.e., Program Director, Assistant Program Director, and any Admissions personnel to ensure smooth and effective center operation, with the principal focus of business operations and administration.
• Manage capacity and resource scheduling of program modules and staffing, while adjusting needs in the most effective manner to respond to rolling admissions, changing circumstances, the ebb, and flow of CIP programming, as well as emergencies.
• Liaison to National Finance Office on day-to-day business operations, finance, budgeting, risk, information technology.
• Relationship manager for vendors and suppliers at the center level and overseer of vendor activities at the center.
• Relationship manager for local facilities and property management firms and oversee their activities at the center.
• Center compliance manager for employment, privacy, etc. (not regional center).
• Manage transaction preapprovals, procurement, logistics, vendor quotes, asset‑tagging and like activity.
• Monitor facility quality and appropriateness for student housing and leasing, in coordination with National Office.
• Manage compliance matters including information privacy (HIPAA), documentation standardization, file management, and destruction.
• Serve as IT and telecom point of contact for the center; includes assisting locally with project rollouts, asset breakage, disposal, replacement, and installation.
• Responsible for imaging documents, routing mail, and print…