Facilities Project Coordinator

JLL empowers you to shape a brighter way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world‑class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and find a place where they belong.

We are seeking a detail‑oriented Project Coordinator to support relocation, facilities and space management projects at a dedicated client account. This role reports directly to the PMO Lead and requires 100% on‑site presence to provide comprehensive coordination support for relocations, space planning initiatives, and facilities projects. The position focuses on project administration, logistics coordination and stakeholder communication while supporting senior project management staff.

• Assist Project Managers with day‑to‑day project coordination and administrative tasks.
• Maintain project documentation, timelines and tracking systems.
• Prepare project status reports, meeting minutes and communication materials.
• Coordinate project schedules and maintain a master project calendar.
• Track project milestones, deliverables and budget expenditures.
• Support budget tracking and invoice processing for assigned projects.
• Organize and maintain project files, contracts and vendor documentation.
• Create child work orders.
• Coordinate logistics for office moves, including scheduling, equipment and resource allocation.
• Manage furniture delivery schedules and coordinate with receiving personnel.
• Schedule and coordinate move activities with building management and security.
• Prepare move‑day logistics plans, checklists and communication materials.
• Coordinate elevator reservations, parking arrangements and building access.
• Track and report on move progress and completion status.
• Support space planning activities and furniture specification processes.
• Provide escort services as required.
• Serve as primary point of contact for day‑to‑day project communications.
• Coordinate meetings, site visits and project reviews with client stakeholders.
• Communicate project updates, schedule changes and important information to affected employees.
• Assist with employee communications regarding relocations and space changes.
• Support change management activities and employee transition planning.
• Maintain stakeholder contact lists and communication databases.
• Coordinate with approved vendors for furniture delivery, installation, and services.
• Track vendor performance and ensure service level agreement compliance.
• Process vendor invoices and maintain vendor contact information.
• Schedule vendor site visits and coordinate building access.
• Support vendor onboarding processes and documentation requirements.
• Monitor vendor insurance certificates and compliance documentation.
• Maintain accurate project databases and tracking systems.
• Generate standard reports on project status, budgets and timelines.
• Update space inventory and occupancy databases.
• Track furniture assets and maintain inventory records.
• Prepare presentations and visual materials for project meetings.
• Support data analysis for space utilization and project performance.
• Conduct pre‑move and post‑move inspections to ensure quality standards.
• Verify compliance with building codes, safety requirements and corporate standards.
• Document project issues and coordinate resolution activities.
• Support quality control processes and documentation requirements.
• Ensure proper project closeout procedures and documentation.
• Support the project management team with project coordination and communication.
• Assist with resource planning and technician scheduling.
• Coordinate with facilities management team on integrated services.
• Support training activities and process improvement initiatives.
• Provide backup support for other project coordinators as needed.

• Experience: 1‑3 years in project coordination, facilities management, administrative support or a related field.
• Education: Preferred Associate’s Degree or High School diploma.
• Organizational
  
  Skills:
  
  Strong attention to detail and ability to manage multiple tasks…