Receptionist​/Office Administrator

We are looking for an experienced Receptionist/Office Coordinator to join a friendly, established professional practice in SW London. This is a busy, varied assignment where you can come in and make yourself useful very quickly. You will be working alongside an experienced Practice Coordinator, supporting a team of around 30 people and helping to make sure the day-to-day office runs smoothly.

There is a good handover in place, clear guidance on processes and plenty to get involved in. What will you be doing? No two days are likely to look quite the same. You will be answering and transferring telephone calls, taking accurate messages, welcoming visitors, monitoring the central inbox, dealing with post and deliveries, preparing meeting rooms and helping with general office administration.

You may be arranging meetings and CPDs, organising lunches, helping with travel arrangements, dealing with suppliers or maintenance and supporting different members of the team with whatever needs doing. This is not a role for someone who wants to sit and wait for a list of tasks. They would love someone who looks around, sees what needs doing and gets on with it.

Who are we looking for? You will probably have worked as an Office Administrator, Office Coordinator, Receptionist/Administrator or Team Assistant and be used to supporting a busy office. You should be confident on the telephone, comfortable welcoming visitors and able to deal with lots of different people and requests throughout the day. You will need good Microsoft Office and Outlook skills, strong attention to detail and, above all, a helpful and proactive approach.

If you are available now and looking for a friendly, busy temporary assignment where you can get involved from day one, we would love to hear from you. Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.