Bid Coordinator

Company:
Occupop

Location:

Tring, England, United Kingdom

We are looking for a highly organised and detail-driven Bid Coordinator to join our expanding team. This is an exciting opportunity to play a key role in securing new business and supporting the continued growth of two rapidly developing divisions within Liaison.

You will be responsible for managing the full bid lifecycle, from initial Expression of Interest (EOI) through to Pre-Qualification Questionnaires (PQQs), Invitations to Tender (ITTs), Selection Questionnaires (SQs), and Requests for Information (RFIs). Working closely with subject matter experts across the business, you will coordinate high-quality, compliant submissions that align with client requirements and evaluation criteria, while ensuring all internal governance processes are followed.

• Complete EOIs, PQQs, ITTs, SQs, and RFIs as required.
• Collaborate with subject matter experts (SMEs) to gather and update bid content.
• Ensure all written responses align with client requirements and evaluation criteria.
• Stay informed on product developments and functionality across all three business divisions.
• Adhere to bid governance protocols and internal processes.
• Maintain accurate and up-to-date records of all opportunities and bids.
• Use current marketing materials and bid resources (e.g. implementation plans) in submissions.
• Develop and apply win themes across all services and divisions.
• Draft and maintain technical examples and evidence for reuse in future bids, working with SMEs and key stakeholders.
• Conduct daily and weekly checks of tender portals, including password management and company profile updates.
• Monitor tender alerts via keyword searches in the bids inbox and tender portals.
• Keep the bid tracker consistently updated.
• Organise and coordinate tender documentation and maintain a well-structured bid library.
• Manage bids to deadline, including tracking key milestones.
• Arrange and facilitate kick-off meetings, including preparation of presentation materials.
• Lead post‑submission 'lessons learned' sessions with SMEs to gather feedback for future improvements.
• Update the bid scoring sheet following award notifications.
• Organise internal opportunity review meetings as needed.
• Submit the completed bid to the Senior Bid Manager and Social Value Lead for review, followed by Red Team Review by key stakeholders.
• Finalise and upload approved bids to relevant tender portals.

• Tendering
  
  Experience:
  
  Minimum of 3 years' experience in tender writing or bid coordination (preferred, not essential).
• Sector Knowledge:
  Familiarity with the NHS or healthcare sector is advantageous.
• Bid Writing
  
  Skills:
  
  Proven ability to craft clear, persuasive, and tailored bid content.
• Communication:
  Excellent verbal and written communication skills, with confidence engaging both internal teams and external stakeholders.
• Deadline-Driven:
  Performs well under pressure and consistently meets agreed timelines.
• Attention to Detail:
  Strong focus on accuracy and quality in all written and submitted materials.
• Time Management:
  Demonstrates effective time management and the ability to handle competing priorities.
• Organisation:
  Highly organised, with a structured approach to workload and documentation.
• Prioritisation:
  Able to assess urgency and importance to manage multiple tasks efficiently.
• Motivation:
  Self‑motivated with the ability to energise and support team members.
• Technical Proficiency:
  Confident user of Microsoft Word, PowerPoint, and Excel.

You will be expected to demonstrate Liaison's core values:
Care, Honesty, Inspire and Guide, and embody our behaviours – be present, choose your attitude, make someone's day, and have fun.

We are proud to support our colleagues and will offer an interview to any candidate with a disability, should they match the skills and experience required for the role.

Liaison Group is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Liaison Group are committed to the Good Recruitment Campaign and are official signatories for the Good Recruitment Charter.

We reserve the right to close this vacancy early if we receive a high volume of applications.