Legal Secretary – Private Client Dept No: L4L

LEGAL SECRETARY – PRIVATE CLIENT DEPT – BERKHAMSTED – : L4 L1146

Job

Berkhamsted

A great opportunity has arisen for a Legal Secretary to join our client law firm based in Berkhamsted where you will be working and assisting the Private Client Department.

• Previous experience as a Legal Secretary, preferably in Private Client, although other legal secretarial experience can be considered.
• Excellent interpersonal skills and clear written and oral communication.
• Proven audio typing experience.
• Excellent organisational skills.
• Ability to communicate both in writing and orally with a wide range of people.
• The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone.
• Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team.
• Self‑motivation with the ability to be a self‑starter and work independently or within a team.
• Proven IT skills, including the use of Case Management Systems, MS Word, Outlook and Excel.
• Personal pride in the quality of their work which should be to a high standard and delivered within the required time frames.

Experience in the following would be advantageous:

• The production of documents and correspondence using audio/copy typing.
• Experience of standard template documents used in Private Client such as Probate Applications, Wills and LPAs etc.
• Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid.
• Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return.
• Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg: meeting room booked, refreshments available.
• Setting up new files accurately and speedily on instruction.
• Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required.
• Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files.
• Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records.
• Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate.
• Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information.
• Undertaking any other ad hoc duties as requested by the professional staff in the department.
• Support as and when requested in firm‑wide and departmental marketing events.

• £25,000–27,500 dependent on experience
• Staff introduction bonus
• 25 days holiday
• Auto enrolment pension scheme
• Enhanced sick pay
• Free eye tests
• Paid Flu vaccinations
• Discounted legal advice
• Opportunities to participate in company‑sponsored charitable events

• Berkhamsted – office based
• Full Time – 09:00 to 17:30 Monday to Friday – one hour lunch
• Department – Private Client – Wills, Trusts, Probates
• Start Date:
  
  ASAP

Must be an experienced Legal Secretary, preferably with knowledge and prior experience in Private Client Law, dealing with Wills, LPA’s, Trusts and Probate matters. A Legal Secretary with fast and accurate digital audio dictation and keyboard skills, along with a good telephone manner and an awareness of the legal forms used. Our clients will also consider a Legal Secretary who has experience in other practice areas and who can transfer their legal skills to this role.