Project Manager; Public Works Dept

Job Title:

Project Manager (Public Works Dept.)

Hours:

(35) per week

Union Affiliation:
Middle Management

Salary Range:
Group B, $80,245 - $100,047

Under the direction of the Director of Public Works, administers and coordinates projects for the Public Works Department and Public Building Commission, involving maintenance, construction, and repair of Town assets, including buildings, roadways, paths/trails, recreational facilities, and infrastructure.

Prepares bid documents and requests for professional services (RFP/RFQ’s, ITBs), reviews project budgets and payments to vendors and contractors.

Communicates status of Department projects and programs with building users, Town staff/officials, and the public.

This position is a regular salary (exempt) position, in Group B of the Middle Management Association Salary Schedule.

• Receives oral instructions or work orders from the Director of Public Works or his designee.
• Monitor building, roadway or utility projects to ensure that work is being performed as expected, including work quality, cost and schedule.
• Communicates project status to supervisors and project stakeholders, verbally, in writing and in reports.
• Assist with the preparation of Requests for Proposals/Qualifications for professional services.
• Prepares and administers various grant programs, including proper reporting and documentation after the grant is awarded.
• Prepare Bid documents for materials and services (Including but not limited to:
  Requests for Qualifications/Proposals, Invitations to Bid, legal notices, specifications, plans, change orders) for Town of Berlin projects.
• Coordinate and conduct (with the design team if relevant) pre‑bid walk‑throughs.
• Assist in reviewing and evaluating proposals/bids, and in related due diligence, scope reviews, and final selection.
• Monitor project budgets, reviews invoices and recommends payments.
• Serves as liaison to the Public Building Commission on projects determined by the Director of Public Works.
• Attend Public Building Commission meetings and carry out assignments from them including but not limited to: preparing requests for qualifications/proposals, legal notices, technical specifications (with assistance from outside consulting firms), contracts, review invoices, prepare purchase orders, etc. for construction contracts, consultants, construction managers, etc.
• Assists in the preparation/review of design plans, cost estimates, and inspects public works projects, such as roads, bridges, dams, drainage, storm sewers, and sidewalks.
• Investigates complaints from the public regarding roadways, drainage, storm sewers, bridges, dams, and sidewalks.
• Compute basic engineering and surveying calculations with assistance from Town Engineer.
• Schedules, identifies and prepares a scope of work items for outside contractors and town forces to perform on various Public Works projects.
• Manage and oversee (with assistance from Construction Management Firms and consultants on larger projects) capital improvement projects undertaken by the Public Works Department and/or the Public Building Commission.

• Assists with the preparation of annual and capital budgets.
• Coordinate construction activities with public utilities.
• Run Project Meetings including both internal and external stakeholders. Prepares agendas and minutes.
• Review site plan drawings and details from developers for conformance to standards.
• Perform inspections on the following but not limited to these areas:
• Drainage problems
• Property, Street line, and Right of Way determination
• Snowplow damage to mailboxes, curbing, roadway and snow shelf (grass areas)
• Town of Berlin Building and School projects that involve site, civil, landscaping, Mechanical, Electrical, Plumbing, Architectural, etc. work
• Town of Berlin civil construction projects (i.e., roads, drainage, parks, running tracks, fields, etc.)
• Town Sidewalk repairs and new construction (work performed by Construction contractors).
• Assist in compliance, reporting and related activities for the Town’s MS4 Stormwater Permit, the Industrial Stormwater Discharge Permit, and environmental and post‑closure…