Prison Education Program Assistant; PT

Department: Prison Education Program

Location: White Mountains Community College, Berlin Campus

WHITE MOUNTAINS COMMUNITY COLLEGE
PRISON EDUCATION PROGRAM ASSISTANT
PART-TIME, $20.22 - $22.40 / HOUR

SCOPE OF WORK: Provides administrative support to the Prison Education Program at White Mountains Community College. This position reports to the Prison Education Program Coordinator at WMCC.

ACCOUNTABILITIES:

• Provides clerical and technical support to the Prison Education Program (PEP), which includes assisting with scheduling and organizing meetings, workshops, trainings, and orientations.
• Inputs data, including course evaluations, enrollment information, and program metrics, into tracking spreadsheets.
• Assists with the organization of filing systems to ensure accurate and accessible records. Compiles and files resources related to prison education programs.
• Assists with copying, mailing, and tracking PEP student FAFSA forms and supporting materials.
• Assists with textbook ordering and assembly of course materials.
• Assists with updating the Re-Entry Guide as needed.
• Assists with library inventory at the end of each semester.
• Assists with planning graduation, including ordering and sending invitations, tracking guest lists, the oversight of Department of Corrections (DOC) entry applications, ordering ceremony materials and regalia, etc. Assists with conducting DOC volunteer training.
• Compiles and prints unofficial end-of-term degree audits for PEP students.
• Maintains contact lists for program alumni, current students, instructors, volunteers, institutional contacts, and community partners.
• Delivers program materials to prison facility warehouses, as needed. Picks up student forms from facilities as needed.
• Provides backup coverage in the Welcome Center, as needed. Assists Academic Affairs and Student Affairs with special projects, as assigned.
• Complies with all college, system, state and federal rules and regulations.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education: High School diploma or equivalent credential. Each additional year of approved formal education may be substituted for one year of required work experience.
Experience: Four years of experience in a secretarial or office support position. Each additional year of approved work experience may be substituted for one year of required formal education.
License/Certification: Valid Driver’s License or access to transportation required.

DESIRED

QUALIFICATIONS:

Experience in the use of databases and PC-based software, including MS Office Suite.

RECOMMENDED WORK TRAITS
:
Knowledge of English, spelling and arithmetic. Ability to contribute to the development of sound operational procedures. Ability to exercise sound judgment in appraising situations and making routine decisions. Ability to follow specific instructions in gathering facts, data, or resources in organizing required information. Ability to explain program sponsored by the department or college. Ability to present ideas clearly and effectively.

Ability to establish and maintain effective working relationships. Must be willing to maintain an appearance appropriate to assigned duties and responsibilities as determined by the college.

DISCLAIMER STATEMENT
:
This class specification is descriptive of general duties and is not intended to list every specific function of this class title.

WMCC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, religion, ancestry or national origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, military, veteran, or marital status.