Bid & Talent Coordinator

Responsibilities

• You support our tender and proposal processes and ensure structured, high-quality documentation.
• You structure, edit and standardise proposal documents, CVs, references, and project descriptions.
• You develop templates and standard texts further and prepare presentations for assessments and client meetings.
• You maintain bid-relevant content in our systems and contribute to efficient turnaround times and high proposal quality.
• You create and publish job advertisements and coordinate interviews as well as communication with applicants.
• You prepare candidate profiles and maintain documentation and systems.
• You support the planning and organisation of onboardings and ensure a structured entry for new employees.
• You prepare decision documents and presentations and assist with meeting preparation and follow-up.
• You keep track of pending tasks and follow-ups and organise internal documents.
• You coordinate internal initiatives and provide operational support to management in day-to-day business.
• You assist with quality assurance and documentation as well as maintaining templates and guidelines.
• You contribute to internal communication, knowledge management and document maintenance.

• You work in a structured, independent manner and maintain an overview even in a dynamic environment.
• You have strong organisational skills and enjoy coordination and administrative responsibilities.
• You are discreet, reliable and able to prioritise tasks effectively.
• You have excellent written and spoken German and ideally good knowledge of French.
• You are proficient in MS Office, Teams and SharePoint.
• Experience in recruiting, bid management, project assistance or in a consulting/IT environment is an advantage.
• A good sense of language and enjoyment in preparing presentations and documents round off your profile.